Academic Personnel

APL Assistant Professor without Tenure


Appointment Details


  • Title: APL Assistant Professor without Tenure
  • Appointment Criteria: Appointment to the rank of APL Assistant Professor WOT requires a primary professional staff job in APL controlling the terms of employment.
  • Duration of Appointment:
    • Normally held for a total of six years. The initial appointment is for a three-year term. In the second year, a decision is made concerning renewal of the appointment for a second three-year term. In the sixth year of appointment, the review for promotion to the APL Associate Professor without Tenure level takes place. If promotion is denied, the appointment is extended for a seventh, terminal year.
    • This appointment will expire no later than the date the individual separates from the APL professional staff employment.
    • The end date in Workday reflects the anticipated end date based on the mandatory review timeline. The appointment may end on an earlier date under certain circumstances, such as a non-renewal.
  • Eligible for Tenure: No
  • Voting Rights: Voting status determined at time of appointment.
  • Salary Requirements: Determined by and paid through APL professional staff job.
  • Eligible for Promotion: Yes, WOT faculty promotion timelines and procedures followed; however, faculty promotion increases do not apply to this appointment.
  • Competitive Recruitment Required: Yes
  • Additional Information:
    • A copy of the joint agreement between the responsible administrative unit, APL and the appointing academic unit, and the signed memorandum of understanding that outlines the conditions of the appointment must be included with the appointment packet.
    • For an Assistant Professor with a part-time appointment of 50% or greater, the first term of appointment is three years. The renewal procedures outlined above still apply, but the length of the second term of appointment varies according to the percentage of appointment:
      • 90%-100%: three years
      • 70%-89%: four years
      • 60%-69%: five years
      • 50%-59%: six years
    • In all cases, the mandatory review for promotion must be made during the last year of the second appointment term.
    • Adjustments in mandatory renewal year or promotion year: The counting of appointment years may be adjusted in two ways. First, the mandatory renewal and promotion dates are extended by one year if the faculty member takes a leave of absence that is both (1) more than 50% time and (2) more than six months in length during an academic year. Second, a faculty member who becomes a parent may apply for a waiver of one year in the count toward renewal and promotion, with a possible extension of a second year. (To apply for the waiver, the faculty member should send a requesting memo, with the Chair/Director’s approval, to their Dean/Chancellor’s Office.)

New Appointment Details


  • Educational Requirements: Determined by primary professional staff recruitment.
  • Documentation Required:
    • Chair/Director’s letter to Dean/Chancellor recommending appointment should include:
      • Title
      • Start date
      • Service period
      • Faculty vote
    • Memorandum of Understanding signed by the responsible administrative unit, APL, appointing Dean and candidate
    • Offer letter
    • Three letters of recommendation
    • Curriculum Vitae
    • Academic Human Resources Ad Approval Notice
    • Copy of online job advertisement from the Chronicle of Higher Education or appropriate print journal
    • Applicant Flow Confirmation Page*
    • Visa documents, if applicable
    • Background Check documents, if applicable**

* The applicant flow report should not be included in hire documentation. Only include the confirmation page.

** Background check documents should be sent directly to jacksj22@uw.edu. Do not include background check information in the hire packet.


Promotion Details


  • APL Assistant Professors WOT must be reviewed in their sixth year of appointment (unless the appointment is part-time) and a recommendation should be made concerning promotion to the Associate Professor level. These appointments are not eligible for tenure.
  • Promotion may be recommended prior to the sixth year; however, the candidate must have a strong, clearly demonstrated record of achievement in order to merit approval of an early promotion.
  • Possible recommendations at time of promotion in the mandatory year:
    • Recommend approval.
    • Recommend denial. The candidate’s appointment is then extended to a seventh and terminal year. Reconsideration of promotion in the seventh year is not allowed.
    • Recommend postponement of the decision (the unit must specifically vote on a motion for postponement). A postponement can be made only in the sixth, mandatory year. In such cases the candidate is notified in writing by the Dean/Chancellor that if promotion is not approved in the seventh year, the appointment will terminate at the end of the second succeeding academic year (the eighth year of appointment).
  • Unsuccessful faculty promotion reviews will not affect the individual’s primary APL professional staff employment and may not be challenged.

Reappointment Details


  • Reappointment normally occurs during the second year of a three-year term. There are three decisions that can be made:
    1. Recommend renewal of the appointment for a period which extends through the academic year in which a decision on promotion is required.
    2. Recommend non-renewal of the appointment, with termination at the end of the third year.
    3. Recommend postponement of the decision for one year (the unit must specifically vote on a motion for postponement). In such cases, mandatory promotion consideration in the sixth (or final) year still applies. After a postponement, the unit must consider the appointment renewal again in the third year of the candidate’s initial appointment. If, in the third year, a decision is made to terminate, the candidate’s appointment is extended to a fourth and terminal year.
  • Reappointment documentation: Reappointment decisions must be communicated in writing to an Assistant Professor before the end of the year in which the decision is mandatory.

Termination Details


  • Emeritus Eligibility: No
  • Irrespective of the general terms of a WOT professorial appointment, this WOT appointment will expire no later than the date the individual terminates from the APL professional staff employment (e.g. resignation, termination, or retirement).