Academic Personnel

Voting Guidelines

General Eligibility

The University of Washington Faculty Code defines the voting members of the faculty and states the requirements for an effective vote, which vary as a function of the type of action to be taken. For specific questions regarding faculty voting guidelines, please contact the UW Faculty Senate.

When voting for promotions and awards of tenure, please follow the rules outlined in the Promotion and Tenure Voting Matrix to determine voting eligibility.

Persons holding the following titles are eligible voting members of the faculty:

  • Professor (50% or greater)
  • Research Professor (50% or greater) *
  • Associate Professor (50% or greater)
  • Research Associate Professor (50% or greater) *
  • Assistant Professor (50% or greater)
  • Research Assistant Professor (50% or greater) *
  • Principal Lecturer (with an annual or multi-year appointment at 50% or greater)
  • Senior Lecturer (with an annual or multi-year appointment at 50% or greater)
  • Senior Artist in Residence, full-time
  • Lecturer, full-time
  • Artist in Residence, full-time
  • Retired Assistant Professor, Research Assistant Professor, Associate Professor, Research Associate Professor, Professor, or Research Professor, Principal Lecturer, or Senior Lecturer, during the quarter he/she is serving on a part-time basis

* Research faculty may vote on all personnel matters as described in the Faculty Code except those matters relating to the promotion to and/or tenure of faculty to the following ranks:

  • Senior Lecturer
  • Senior Artist in Residence
  • Assistant Professor
  • Associate Professor
  • Professor
  • Associate Professor WOT
  • Professor WOT

**As outlined in Faculty Code 24-53, the voting faculty of an academic unit, by majority vote, also may delegate authority to recommend the renewal of affiliate and clinical faculty, research associates, or annual or quarterly part-time lecturer appointments to an elected committee of its voting faculty instead of being the responsibility of the full voting faculty.

Except for the above noted exceptions, recommendations concerning reappointments and renewals are voted on by those who are superior in academic rank to the person under consideration, as follows:

  • for Teaching and Research Associates — all voting faculty
  • for Instructors – all voting faculty
  • for Lecturers — Senior Lecturers, Principal Lecturers, and Assistant/Associate/full Professors (tenure-track/tenured, WOT, research)
  • for Artists in Residence — Senior Artists in Residence, Principal Lecturers, and Assistant/Associate/full Professors (tenure-track/tenured, WOT, research)
  • for Senior Lecturers or Senior Artists-in-Resdience — Principal Lecturers, and Assistant/Associate/full Professors (tenure-track/tenured, WOT, research)
  • for Principal Lecturers — Assistant/Associate/full Professors (tenure-track/tenured, WOT, research)
  • for Assistant Professors — Associate/full Professors (tenure-track/tenured, WOT, research)
  • for Research Associate Professors – Professors (tenure-track/tenured, WOT, research)
  • for Research Professors – Professors (tenure-track/tenured, WOT, research)

Reporting vote information

All reports of voting results must include the five following elements:

  1. Total number of eligible voters
  2. Total number of positive votes
  3. Total number of negative votes
  4. Total number of abstentions
  5. Total number of absent voters

Eligibility While on Leave

A faculty member on leave is not eligible to vote. Faculty on leave are defined as:

Voting Majority

Personnel actions are effective only if passed by a majority vote of all eligible voting members of the unit. A vote of less than or exactly 50% of those eligible to vote does not represent a majority.

Voting as a Joint Faculty Member

A faculty member holding a joint appointment may be awarded voting rights in the secondary unit. When the joint appointment is proposed, voting rights should be determined and documented as part of the appointment process. See the Faculty Code, Chapter 24-34, B.8 for more information.

Voting on Short Term Appointments

A faculty vote is required for short term appointments. The unit faculty, by a majority vote, may delegate to the Chair/Director the authority to make short term appointments without a full faculty vote. AHR should receive a copy of this documentation.

Voting on Merit and Merit-Based Salary Increases

Please refer to the Merit Voting Matrix and Merit and Merit-based salary adjustments webpage.

Additional Resources