Note: This calendar only reflects due dates for the Office of Academic Personnel. Schools/colleges/campuses and individual departments may have additional timelines related to the content below.

Link to Board of Regents (BOR) Calendar

Date Details
Dec 15, 2023

Return from Autumn Quarter Sabbatical

Process Return Worker from Leave in Workday to bring faculty back from Autumn Quarter sabbatical.

Dec 15, 2023

Notify 9-month Faculty of Reappointment Decision

Units must notify faculty with 9-month service periods, who are not in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.

Dec 15, 2023

Submit Mandatory Faculty Promotion/Tenure Records

Upload complete and accurate mandatory faculty promotion and/or tenure records for provost-level review. See P&T Submission User Guide for details.

Dec 16, 2023

Winter Quarter Sabbatical begins

Ensure leave is processed in Workday for faculty approved for Winter Quarter sabbatical.

Dec 19, 2023

Items due to AHR for Board of Regents approval

January 11, 2024 Board of Regents Meeting

Dec 30, 2023

Notify 12-month Faculty of Reappointment Decision

Units must notify faculty with 12-month service periods of the reappointment decision. Does not apply to all 12-month faculty. See Reappointments for specific applicability and requirements.

Dec 31, 2023

Close recruitments opened between July-December 2022

Deadline to disposition applicants and complete and close recruitments opened between July 1 and December 31, 2022.

Jan 12, 2024

Deadline to Apply for Sabbatical

Deadline to submit faculty and librarian applications for sabbaticals effective during the 2024-25 Academic Year. Upload complete and accurate sabbatical applications for provost-level review. See Sabbaticals for details.

Jan 19, 2024

Submit 'Winter' Spreadsheets for Faculty Reappointments

Upload completed 'Winter' reappointment spreadsheets for 9- and 12-month faculty to OAP SharePoint site.

Feb 1, 2024

Submit H Visa Requests for Appointees Starting in September

Follow guidance on How to Sponsor an H-B1 Temporary Worker to support timely processing of H visa requests for appointees starting in September. 

Feb 2, 2024

Submit Non-mandatory Faculty Promotion/Tenure Records

Upload complete and accurate non-mandatory faculty promotion and/or tenur records for provost-level review. See P&T Submission User Guide for details.

Feb 20, 2024

Items due to AHR for Board of Regents Approval

March 14, 2024 Board of Regents Meeting

 

Mar 1, 2024

Submit Clinical and Affiliate Faculty Promotion Records

Upload complete and accurate clinical and affiliate faculty promotion records for provost-level review. See P&T Submission User Guide for details.

Mar 15, 2024

Notify 9-month Faculty in 1st Year of Appointment of Reappointment Decision

Units must notify faculty with 9-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.

Mar 15, 2024

Submit 'Spring' Spreadsheets for Faculty Reappointments

Upload completed 'Spring' reappointment spreadsheets for 9- and 12-month faculty to OAP SharePoint site.

Mar 15, 2024

Return from Winter Quarter Sabbatical

Process Return Worker from Leave in Workday to bring faculty back from Winter Quarter sabbatical.

Mar 16, 2024

Spring Quarter Sabbatical begins

Ensure leave is processed in Workday for faculty approved for Spring Quarter sabbatical.

Mar 31, 2024

Notify 12-month Faculty in 1st Year of Appointment of Reappointment Decision

Units must notify select faculty with 12-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.

Mar 31, 2024

Mandatory Faculty Promotion/Tenure Notifications

Faculty who went through a mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by March 31. Notifications sent by the Office of Academic Personnel.

Apr 12, 2024

Submit Librarian Promotion Records

Upload complete and accurate librarian promotion records for provost-level review. See P&T Submission User Guide for details.

Apr 16, 2024

Items due to AHR for Board of Regents Approval

May 9, 2024 Board of Regents Meeting

May 21, 2024

Items due to AHR for Board of Regents Approval

June 13, 2024 Board of Regents Meeting

May 31, 2024

Non-mandatory Faculty Promotion/Tenure Notifications

Faculty went through a non-mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by May 31. Notifications sent by the Office of Academic Personnel.

May 31, 2024

Librarian Promotion Notifications

Librarians who were successfully reviewed for promotion can expect to be notified of the outcome by May 31. Notifications sent by the Office of Academic Personnel.

May 31, 2024

Clinical and Affiliate Faculty Promotion Notifications

Clinical and affiliate faculty who were successfully reviewed for promotion can expect to be notified of the outcome by May 31. Notifications sent by the Office of Academic Personnel. 

Jun 15, 2024

Return from Spring Quarter Sabbatical

Process Return Worker from Leave in Workday to bring faculty back from Spring Quarter sabbatical.

Jun 15, 2024

Complete Academic Reviews for 9-month Faculty

Academic reviews for faculty with 9-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 15, 2024.

Jun 16, 2024

Summer Quarter Sabbatical begins

Ensure leave is processed in Workday for faculty approved for Summer Quarter sabbatical.

Jun 17, 2024

Items due to AHR for Board of Regents Approval

July 10, 2024 Board of Regents Meeting

Jun 24, 2024

Close recruitments opened between January-June 2023

Deadline to disposition applicants and complete and close recruitments opened between January 1 and June 30, 2023.

Jun 30, 2024

Complete Academic Reviews for 12-month Faculty

Academic reviews for faculty with 12-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2024.

Jun 30, 2024

Complete Academic Reviews for Senior Assistant Librarians

Academic reviews for senior assistant librarians must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2024.

Aug 20, 2024

Items due to AHR for Board of Regents Approval

September 12, 2024 Board of Regents Meeting

Oct 22, 2024

Items due to AHR for Board of Regents Approval

November 14, 2024 Board of Regents Meeting