Note: This calendar only reflects due dates for the Office of Academic Personnel. Schools/colleges/campuses and individual departments may have additional timelines related to the content below.
Link to Board of Regents (BOR) Calendar
Date | Details |
---|---|
Oct 22, 2024 |
Submit Appointments for November 2024 Board of Regents Meeting Appointments requiring Board of Regents approval at the November Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
Oct 31, 2024 |
Complete Census Impacting Workday Updates |
Dec 13, 2024 |
Return from Autumn Quarter Sabbatical Process Return Worker from Leave in Workday to bring faculty back from Autumn Quarter sabbatical. |
Dec 13, 2024 |
Notify 9-month Faculty of Reappointment Decision Units must notify faculty with 9-month service periods, who are not in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements. |
Dec 14, 2024 |
Winter Quarter Sabbatical begins Ensure leave is processed in Workday for faculty approved for Winter Quarter sabbatical. |
Dec 16, 2024 |
Submit Appointments for January 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the January 9, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
Dec 16, 2024 |
Submit Mandatory Faculty Promotion/Tenure Records Upload complete and accurate mandatory faculty promotion and/or tenure records for provost-level review. See P&T Submission User Guide for details. |
Dec 27, 2024 |
Notify 12-month Faculty of Reappointment Decision Units must notify faculty with 12-month service periods of the reappointment decision. Does not apply to all 12-month faculty. See Reappointments for specific applicability and requirements. |
Dec 31, 2024 |
Close recruitments opened between July-December 2023 Deadline to disposition applicants and complete and close recruitments opened between July 1 and December 31, 2023. |
Jan 10, 2025 |
Deadline to Apply for Sabbatical Deadline to submit faculty and librarian applications for sabbaticals effective during the 2025-26 Academic Year. Upload complete and accurate sabbatical applications for provost-level review. See Sabbaticals for details. |
Jan 17, 2025 |
Submit 'Winter' Spreadsheets for Faculty Reappointments Upload completed 'Winter' reappointment spreadsheets for 9- and 12-month faculty to OAP SharePoint site. |
Feb 3, 2025 |
Submit Non-mandatory Faculty Promotion/Tenure Records Upload complete and accurate non-mandatory faculty promotion and/or tenure records for provost-level review. See P&T Submission User Guide for details. |
Mar 1, 2025 |
Submit H Visa Requests for Appointees Starting in July Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in July. |
Mar 14, 2025 |
Notify 9-month Faculty in 1st Year of Appointment of Reappointment Decision Units must notify faculty with 9-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements. |
Mar 14, 2025 |
Submit 'Spring' Spreadsheets for Faculty Reappointments Upload completed 'Spring' reappointment spreadsheets for 9- and 12-month faculty to OAP SharePoint site. |
Mar 14, 2025 |
Return from Winter Quarter Sabbatical Process Return Worker from Leave in Workday to bring faculty back from Winter Quarter sabbatical. |
Mar 15, 2025 |
Spring Quarter Sabbatical begins Ensure leave is processed in Workday for faculty approved for Spring Quarter sabbatical. |
Mar 21, 2025 |
Dean/Chancellor notified of Mandatory Decisions Deans and/or Chancellors is notified of mandatory decisions regarding faculty promotions and/or tenure within their academic unit. |
Mar 31, 2025 |
Notify 12-month Faculty in 1st Year of Appointment of Reappointment Decision Units must notify select faculty with 12-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements. |
Mar 31, 2025 |
Mandatory Faculty Promotion/Tenure Notifications Faculty who went through a mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by March 31. Notifications sent by the Office of Academic Personnel. |
Apr 11, 2025 |
Submit Librarian Promotion Records Upload complete and accurate librarian promotion records for provost-level review. See P&T Submission User Guide for details. |
Apr 23, 2025 |
Dean/Chancellor notified of Early Non-Mandatory Decisions Deans and/or Chancellors is notified of early, non-mandatory decisions made within their unit. |
Apr 30, 2025 |
Early Non-Mandatory Notifications |
Apr 30, 2025 |
Early Non-mandatory Faculty Promotion/Tenure Notifications |
May 1, 2025 |
Submit H Visa Requests for Appointees Starting in September Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in September. |
May 20, 2025 |
Submit Appointments for June 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the June 12, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
May 23, 2025 |
Dean/Chancellor notified of Other Non-Mandatory Decisions Deans and/or Chancellors is notified of other non-mandatory decisions made within their unit. |
May 30, 2025 |
Non-mandatory Faculty Promotion/Tenure Notifications Faculty went through a non-mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by May 30. Notifications sent by the Office of Academic Personnel. |
May 31, 2025 |
Librarian Promotion Notifications Librarians who were successfully reviewed for promotion can expect to be notified of the outcome by May 31. Notifications sent by the Office of Academic Personnel. |
May 31, 2025 |
Clinical and Affiliate Faculty Promotion Notifications Clinical and affiliate faculty who were successfully reviewed for promotion can expect to be notified of the outcome by May 31. Notifications sent by the Office of Academic Personnel. |
Jun 6, 2025 |
Dean of Libraries notified of librarian decisions Dean of Libraries notified of decisions made regarding librarians within their unit. |
Jun 16, 2025 |
Complete Academic Reviews for 9-month Faculty Academic reviews for faculty with 9-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 16, 2025. |
Jun 16, 2025 |
Return from Spring Quarter Sabbatical Process Return Worker from Leave in Workday to bring faculty back from Spring Quarter sabbatical. |
Jun 16, 2025 |
Summer Quarter Sabbatical begins Ensure leave is processed in Workday for faculty approved for Summer Quarter sabbatical. |
Jun 17, 2025 |
Submit Appointments for July 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the July 10, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
Jun 23, 2025 |
Close recruitments opened between January-June 2024 Deadline to disposition applicants and complete and close recruitments opened between January 1 and June 30, 2024. |
Jun 30, 2025 |
Complete Academic Reviews for Senior Assistant Librarians Academic reviews for senior assistant librarians must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2025. |
Jun 30, 2025 |
Complete Academic Reviews for 12-month Faculty Academic reviews for faculty with 12-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2025. |
Aug 19, 2025 |
Submit Appointments for September 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the September 11, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
Oct 21, 2025 |
Submit Appointments for November 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the November 13, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |