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Due Dates Calendar

Note: This calendar only reflects due dates for the Office of Academic Personnel. Schools/colleges/campuses and individual departments may have additional timelines related to the content below.

Link to Board of Regents (BOR) Calendar

Date Details
Oct 22, 2024

Submit Appointments for November 2024 Board of Regents Meeting

Appointments requiring Board of Regents approval at the November Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.

November 14, 2024 Board of Regents Meeting

Oct 31, 2024

Complete Census Impacting Workday Updates

Dec 13, 2024

Return from Autumn Quarter Sabbatical

Process Return Worker from Leave in Workday to bring faculty back from Autumn Quarter sabbatical.

Dec 13, 2024

Notify 9-month Faculty of Reappointment Decision

Units must notify faculty with 9-month service periods, who are not in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.

Dec 14, 2024

Winter Quarter Sabbatical begins

Ensure leave is processed in Workday for faculty approved for Winter Quarter sabbatical.

Dec 16, 2024

Submit Appointments for January 2025 Board of Regents Meeting

Appointments requiring Board of Regents approval at the January 9, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.

Dec 16, 2024

Submit Mandatory Faculty Promotion/Tenure Records

Upload complete and accurate mandatory faculty promotion and/or tenure records for provost-level review. See P&T Submission User Guide for details.

Dec 27, 2024

Notify 12-month Faculty of Reappointment Decision

Units must notify faculty with 12-month service periods of the reappointment decision. Does not apply to all 12-month faculty. See Reappointments for specific applicability and requirements.

Dec 31, 2024

Close recruitments opened between July-December 2023

Deadline to disposition applicants and complete and close recruitments opened between July 1 and December 31, 2023.

Jan 10, 2025

Deadline to Apply for Sabbatical

Deadline to submit faculty and librarian applications for sabbaticals effective during the 2025-26 Academic Year. Upload complete and accurate sabbatical applications for provost-level review. See Sabbaticals for details.

Jan 17, 2025

Submit 'Winter' Spreadsheets for Faculty Reappointments

Upload completed 'Winter' reappointment spreadsheets for 9- and 12-month faculty to OAP SharePoint site.

Feb 3, 2025

Submit Non-mandatory Faculty Promotion/Tenure Records

Upload complete and accurate non-mandatory faculty promotion and/or tenure records for provost-level review. See P&T Submission User Guide for details.

Mar 1, 2025

Submit H Visa Requests for Appointees Starting in July

Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in July. 

Mar 14, 2025

Notify 9-month Faculty in 1st Year of Appointment of Reappointment Decision

Units must notify faculty with 9-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.

Mar 14, 2025

Submit 'Spring' Spreadsheets for Faculty Reappointments

Upload completed 'Spring' reappointment spreadsheets for 9- and 12-month faculty to OAP SharePoint site.

Mar 14, 2025

Return from Winter Quarter Sabbatical

Process Return Worker from Leave in Workday to bring faculty back from Winter Quarter sabbatical.

Mar 15, 2025

Spring Quarter Sabbatical begins

Ensure leave is processed in Workday for faculty approved for Spring Quarter sabbatical.

Mar 21, 2025

Dean/Chancellor notified of Mandatory Decisions

Deans and/or Chancellors is notified of mandatory decisions regarding faculty promotions and/or tenure within their academic unit.

Mar 31, 2025

Notify 12-month Faculty in 1st Year of Appointment of Reappointment Decision

Units must notify select faculty with 12-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.

Mar 31, 2025

Mandatory Faculty Promotion/Tenure Notifications

Faculty who went through a mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by March 31. Notifications sent by the Office of Academic Personnel.

Apr 11, 2025

Submit Librarian Promotion Records

Upload complete and accurate librarian promotion records for provost-level review. See P&T Submission User Guide for details.

Apr 23, 2025

Dean/Chancellor notified of Early Non-Mandatory Decisions

Deans and/or Chancellors is notified of early, non-mandatory decisions made within their unit.

Apr 30, 2025

Early Non-Mandatory Notifications

Apr 30, 2025

Early Non-mandatory Faculty Promotion/Tenure Notifications

May 1, 2025

Submit H Visa Requests for Appointees Starting in September

Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in September. 

May 20, 2025

Submit Appointments for June 2025 Board of Regents Meeting

Appointments requiring Board of Regents approval at the June 12, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.

May 23, 2025

Dean/Chancellor notified of Other Non-Mandatory Decisions

Deans and/or Chancellors is notified of other non-mandatory decisions made within their unit.

May 30, 2025

Non-mandatory Faculty Promotion/Tenure Notifications

Faculty went through a non-mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by May 30. Notifications sent by the Office of Academic Personnel.

May 31, 2025

Librarian Promotion Notifications

Librarians who were successfully reviewed for promotion can expect to be notified of the outcome by May 31. Notifications sent by the Office of Academic Personnel.

May 31, 2025

Clinical and Affiliate Faculty Promotion Notifications

Clinical and affiliate faculty who were successfully reviewed for promotion can expect to be notified of the outcome by May 31. Notifications sent by the Office of Academic Personnel. 

Jun 6, 2025

Dean of Libraries notified of librarian decisions

Dean of Libraries notified of decisions made regarding librarians within their unit.

Jun 16, 2025

Complete Academic Reviews for 9-month Faculty

Academic reviews for faculty with 9-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 16, 2025.

Jun 16, 2025

Return from Spring Quarter Sabbatical

Process Return Worker from Leave in Workday to bring faculty back from Spring Quarter sabbatical.

Jun 16, 2025

Summer Quarter Sabbatical begins

Ensure leave is processed in Workday for faculty approved for Summer Quarter sabbatical.

Jun 17, 2025

Submit Appointments for July 2025 Board of Regents Meeting

Appointments requiring Board of Regents approval at the July 10, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.

Jun 23, 2025

Close recruitments opened between January-June 2024

Deadline to disposition applicants and complete and close recruitments opened between January 1 and June 30, 2024.

Jun 30, 2025

Complete Academic Reviews for Senior Assistant Librarians

Academic reviews for senior assistant librarians must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2025.

Jun 30, 2025

Complete Academic Reviews for 12-month Faculty

Academic reviews for faculty with 12-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2025.

Aug 19, 2025

Submit Appointments for September 2025 Board of Regents Meeting

Appointments requiring Board of Regents approval at the September 11, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.

Oct 21, 2025

Submit Appointments for November 2025 Board of Regents Meeting

Appointments requiring Board of Regents approval at the November 13, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.