Note: This calendar only reflects due dates for the Office of Academic Personnel. School/colleges/campuses and individual departments may have additional timelines related to the content below.

Link to Board of Regents (BoR) Calendar

The 2023 Board of Regents-related due dates will be added to the Due Dates Calendar once the new B0R calendar is published.

OAP Due Dates

Date Details
Sep 30 2022

Verify individual FTE and job profiles for all academic personnel returned from summer hiatus to avoid payroll errors

Oct 18 2022

Workday business processes due in Academic HR queue for inclusion on Nov Board of Regents report (See list of relevant academic titles here)

Oct 21 2022

All Workday data clean up actions for the Academic Personnel Census, including academic appointment and position data modifications, need to be completed by units

Nov 1 2022

Prepare for the end of the academic quarter by running relevant Workday data audit reports

Dec 1 2022

Prepare for the beginning of the academic quarter by running relevant Workday data audit reports

Dec 1 2022

All Workday updates complete for academic personnel being reviewed for promotion and/or tenure in 2022-23

Dec 12 2022

Mandatory promotion records due to Academic HR

Dec 15 2022

Sabbaticals with a December 15 end date need to be returned to work in Workday

Dec 16 2022

Sabbaticals with a December 16 start date need to be entered into Workday prior to the end of the pay period

Dec 31 2022

Deadline to complete and close recruitments opened in Interfolio between July 1 and December 31, 2021 (don’t forget to assign disposition codes to all applicants)

Jan 1 2023

Conduct mid-academic quarter by running relevant Workday data audit reports

Jan 6 2023

Sabbatical requests for the 2023-2024 academic year due to Academic HR for review

Feb 1 2023

Prepare for the end of the academic quarter by running relevant Workday data audit reports

Feb 1 2023

Non-mandatory promotion records due to Academic HR

Mar 1 2023

Prepare for academic reviews by running the following two reports:
R0658: Appointments Missing Academic Review Dates (Must be run first)
R0353.2: Academics with Approaching Academic Review Date

 

Mar 1 2023

Prepare for the beginning of the academic quarter by running relevant Workday data audit reports

Mar 1 2023

Clinical and affiliate promotion records due to Academic HR

Mar 15 2023

Sabbaticals with March 15 end date need to be returned to work in Workday

Mar 16 2023

Sabbaticals with a March 16 start date need to be entered into Workday prior to the end of the pay period

Mar 17 2023

Spring reappointment spreadsheets due to Academic HR

Apr 1 2023

Conduct mid-academic quarter by running relevant Workday data audit reports

Apr 1 2023

Prepare for the end of the academic year by running R0749: Post-Sabbatical Service Obligation Audit

May 1 2023

Prepare for the end of the academic quarter by running relevant Workday data audit reports

May 1 2023

Deadline for Association of American Universities faculty offers (APS 41.2)

Jun 1 2023

Prepare for the beginning of the academic quarter by running relevant Workday data audit reports

Jun 15 2023

Sabbaticals with a June 15 end date need to be returned to work in Workday

Jun 15 2023

All academic review decisions for 9-month faculty due in Workday

Jun 16 2023

Sabbaticals with a June 16 start date need to be entered into Workday prior to the end of the pay period

Jun 30 2023

All academic review decisions for 12-month faculty due in Workday

Jun 30 2023

Deadline to complete and close recruitments opened between January 1 and June 30, 2022 (don’t forget to assign a disposition code to all applicants)

Jun 30 2023

Prepare for 2023-24 promotion and/or tenure reviews by running R0722: Academic Promotion/Tenure Data Issues

Missing data must be entered before the promotion & tenure packet is submitted to OAP

Jul 1 2023

Prepare for the end of the academic quarter by running relevant Workday data audit reports