Due to the ongoing impact of the pandemic, the provost, in consultation with the chair of the Faculty Senate, approved provisions for clock waivers for faculty with mandatory promotion/tenure clocks. Read more.

For information about promotion/reappointment clock waivers for librarians, read here.

Promotion and Tenure: General Procedures for Faculty

The promotion and tenure process for faculty is outlined in the UW Faculty Code Section 24-54. Visualization of the review process has been created for departmentalized units with 3 or more eligible voting faculty, departmentalized units with fewer than 3 eligible voting faculty, and undepartmentalized units. This overview of the promotion review process is intended to supplement the requirements found in the UW Faculty Code Section 24-54 and UW Executive Order V.  If there is a conflict between this guidance and either the Faculty Code or Executive Order, the provisions of the Faculty Code or Executive Order govern.


There are 3 key steps in the promotion process:

  1. Assembly of the promotion/tenure record
  2. Recommendations and the candidate’s opportunity for response
  3. Possible outcomes of the promotion/tenure review

Mandatory Reviews

Titles requiring mandatory reviews include:

  • Assistant professors (tenure-eligible, WOT, research, clinical-dental pathway, APL)
  • Associate professor tenure track
  • Professor tenure track

All mandatory reviews must be forwarded to the provost, regardless of the recommendation, for final determination.

Mandatory promotion reviews are due to Academic HR no later than December 15, 2020. Schools/colleges/campuses are urged to begin appropriate review activities and collection of documentation during spring quarter of the year prior to mandatory review. Candidates should check with their chair/director/campus dean/dean about local level deadlines.

Non-Mandatory Reviews

Non-mandatory reviews should be conducted in the following circumstances:

  • Promotions to associate professor (tenured, WOT, research, clinical-dental pathway, APL) prior to the mandatory review year
  • Recommendations for an award of tenure only to an individual appointed in the WOT track
  • Associate professor tenure track or professor tenure track prior to the mandatory review year
  • Promotions to associate teaching professor 
  • Promotions to professor (all tracks: tenured, WOT, research, or teaching) 

Provost action is not required on unfavorable non-mandatory reviews. However, any non-mandatory recommendation to deny a promotion/award of tenure to which the candidate submits a written response to the dean/chancellor will be passed from the dean/chancellor to the provost for informational purposes.

Non-mandatory promotion reviews are due to Academic HR no later than February 5, 2021. Clinical (salaried and courtesy) and affiliate promotions reviews are due to Academic HR no later than March 5, 2021. Exceptions to these deadlines require pre-approval and will be rarely granted.

Next Page: Part 1: Assembly of the Promotion/Tenure Record