Candidate Offer Letter

Dear ________:

It is a pleasure to inform you that the Department of ____ has recommended your appointment at the rank of ____, effective ____. This recommendation has been forwarded with your credentials to the Dean of the College/School of ___________, who has authorized me to inform you of the terms of the offer.

The proposed annual salary is $____ ($____ per month) on a ____-month basis (____% time).

[For an Assistant Professor, (job class codes 0116, 0113, 0143, 0106 or 0139) include this paragraph.] The initial appointment of an Assistant Professor is typically for a period of three years. Renewal for a second three-year term will be considered by the department and College/School during Spring Quarter of the second year. A mandatory review for tenure and promotion must be conducted in the sixth year of appointment (although it may be recommended earlier), [unless hired on a part-time basis].

[For an Acting Assistant Professor, (job class code 0123) include the previous paragraph and this paragraph.] Because the rules of the University preclude the use of the Assistant Professor title when the prospective faculty member is in the process of completing a doctorate, the department has recommended this appointment at the Acting Assistant Professor rank until you have completed your degree. Upon certification of degree completion, the department intends to recommend the change of your appointment to Assistant Professor. At such time the acting appointment will conclude, and an initial three-year Assistant Professor appointment will begin. This is, of course, contingent upon your timely completion of the degree.

As a new faculty member, you may participate in the Faculty Fellows program, which is a one-week, salaried orientation program that takes place each year before Autumn Quarter begins.

[For an Assistant Professor, include any information regarding College/School funding, awards, or programs to enhance scholarly and teaching careers]

[Add paragraphs concerning moving expense policy as appropriate and use the Benefits at a Glance and Moving Expense pages as an enclosure.]

The general function and responsibilities of the position include ____________.

If you accept our offer, you should upon arrival at the University examine the sections of the Faculty Code that pertain to the responsibilities and expectations of all faculty. Particular attention should be paid to the rules of appointment and reappointment contained in Chapter 24 of the Code.

Before your appointment recommendation can be acted upon formally, we must receive your written concurrence with the proposed terms of appointment as specified above. Please provide this as soon as possible. Enclosed are a University Biography Form and I-9 form. Please complete, sign, and return them with your letter of concurrence. Once you have obtained access to University computing systems you will be expected to complete the Personal Data Form, Affirmative Action Data Form and W-4 form online.

A condition of this appointment is that you resign any faculty appointment or other employment which you are holding elsewhere by the effective date of your University of Washington appointment.

[Include a statement regarding College/School council review if applicable: Because your appointment carries tenure, it must be reviewed by the ______________ College/School Council.] All University appointments require formal action by the Board of Regents to become effective. When confirming action is taken by the Board, the President will provide you with a formal notice of appointment.

I look forward to receiving your response.

Sincerely yours,