Academic Personnel

Relocation

Members of search committees and chairs/directors are encouraged to use any methods of faculty recruitment that have traditionally proven successful, including personal letters or telephone calls to professional colleagues.

Please be aware of the following resources when recruiting for open jobs:

Academic Personnel Lump Sum Relocation Payment

A lump sum relocation incentive payment may be approved to successfully recruit or retain a qualified candidate who is moving to accept an academic appointment or staff position (Administrative Policy Statement 34.2). Incentive payments for faculty, academic appointees, and librarians must be approved by the dean. Please complete the Relocation Incentive Payment Approval form.

Note: The relocation incentive funds must draw from existing resources (RCW 43.03.125). The payment may be in addition to funds for actual moving expenses (Administrative Policy Statement 34.1).

Amount of Compensation
In determining the amount of relocation compensation, factors such as the availability of qualified candidates, the skills and qualifications of the candidate, and the difficulty of recruitment should be considered.

Exceptional Payments
Relocation payments equaling more than 25% of the employee’s first year annual salary must be approved in advance by the provost or designee for faculty and academic appointees.

Repayment
If within one year of the appointment date, the employee voluntarily terminates employment, or engages in behavior that makes termination of employment necessary, the full amount of the relocation incentive payment must be repaid to the University. Employment offer letters must include notification of the repayment provision.

Termination of employment as a result of layoff, disability separation, or other good cause as determined by the provost, (or their respective designees), will not require repayment of the relocation compensation.

For instructions about this program for staff, visit UW HR Total Talent Management.

Additional Resources