Academic Personnel

Terminations and Resignations

When you receive a resignation, either written or verbal, please acknowledge the resignation in writing within fifteen (15) days. For a permanent faculty termination the unit should upload the letter of resignation into Workday.

Non-Renewal/Denial of Tenure

If a faculty member submits an application for tenure and that application is denied, the dean shall notify the individual in writing that the appointment will terminate at the end of the succeeding academic year.

If a tenure decision is postponed for reconsideration, the assistant professor’s dean shall cause him or her to be notified in writing that the appointment will terminate at the end of the second succeeding academic year unless reconsideration in the meantime shall have resulted in the granting of tenure.

For a non-renewal or denial of tenure/promotion, a copy of the dean’s/chancellor’s letter must be uploaded into Workday.

Faculty Who Resign and Remain Affiliate/Clinical Faculty

Faculty who do resign but are offered and accept an appointment to remain as affiliate or clinical courtesy faculty must follow the above procedures for resignation. The unit then follows the same procedure for the new clinical/affiliate title as those of a new appointment. This includes the faculty vote, chair/director’s recommendation, dean’s/chancellor’s approval.

Administrator Responsibilities

  • Collect items from the employee.
  • Email ProCard cancellation request to procard@uw.edu. Destroy and dispose of the card.
  • Remove employee from electronic building access locking system database (Prox card).
  • Remove access to communications
    • UWATS account
    • Sprint cards
    • Remove/delete access to network directories and electronic calendar. For the Nebula network, email help@uw.edu.
  • If necessary, move files to shared drive or shared location.
  • Review, purge and close department personnel file. Retain as instructed in UW Records Retention Schedule.

Additional Resources