Academic Personnel

Notice of Filing

In the event the selected candidate is a foreign national who needs the permanent residence process, the Application for Permanent Employment Certification must contain evidence that the job announcement was posted for ten consecutive business days (excluding weekends and holidays) at the place of employment in a conspicuous location (e.g., on the bulletin board outside the academic department’s administrative office). The notice must be posted at each facility or location where the employment will be performed. Additionally, UW departments that use in-house media (such as a departmental newsletter) for recruitment purposes must post the notice in those venues as well. The notice must be posted between 45 and 180 days before the Application for Permanent Employment Certification is filed with the Department of Labor. The last day of the posting must be at least 30 days prior to filing the Application to provide sufficient time for interested persons to submit, if they so choose, documentary evidence bearing on the Application.

The “Bulletin Board” notice

  • On a sheet of paper, type the heading:

Notice of the filing of an Application for Permanent Employment Certification

  • Below the heading, type the full text of the job announcement (advertisement).
  • In the space below the job announcement, type:

This is not an open job. Recruitment and selection have been completed.

Notice is being provided as a result of filing an Application for Permanent Employment Certification for this job opportunity. Any person may provide documentary evidence bearing on the application (such as information on available workers, wages, working terms and conditions, or other pertinent information) to:

U.S. Department of Labor
Employment and Training Administration
Atlanta National Processing Center
Harris Tower
233 Peachtree Street, Suite 410
Atlanta, Georgia 30303
Phone: (404) 893-0101
Fax: (404) 893-4642

  • Post the notice for ten consecutive business days in a conspicuous location where employees can easily see it. At the conclusion of the ten business day posting period, the notice must be signed by either the chair of the search committee, or the department chair, indicating the exact dates and location of the posting:

“This notice was posted on the department bulletin board in (location) from (date) through (date).”

Signature
today’s date

  • Forward the posted notice (with original signature) to the University of Washington International Scholars Operations (ISO) , Box 351245, for inclusion with the Application for Permanent Employment Certification.

The “In-House Media” notice

The department must post the notice of the filing of the Application for Permanent Employment Certification in any in-house media normally used for recruitment purposes and forward to ISO documentation that the notice was posted in the in-house media. An example of “in-house media” is a departmental newsletter, whether electronic or printed, which normally publishes job announcements as a means of encouraging employees to apply for job openings within the organization. (The UW’s human resources website, which outreaches world-wide, is not considered in-house media.) If jobs similar to the one in question are not advertised in in-house media, only the “bulletin board” posting described above is required.