Formerly known as second year reviews.
Clock-managed faculty and librarians must be reviewed for reappointment during their initial 3-year appointment. This process–known as the Academic Review–includes various steps at the local level and is managed primarily through Workday.
Academic reviews must be completed and candidates notified of outcomes by the following deadlines:
- Faculty with a 9-month service period: June 15 of the second year of appointment
- Faculty with a 12-month service period: June 30 of the second year of appointment
- Sr. Assistant Librarians: June 30 of the third year year of appointment
Academic Review decisions must be entered into Workday prior to the end of the academic year in which they occur.
To identify populations requiring an academic review and to process the decision in Workday, unit administrators should complete the following steps:
Step 1: Run R0658: Appointments Missing Academic Review Dates to identify all academic personnel with blank Academic Review Date fields.
Step 2: Follow process guidance in the Maintain Promotion Clock user guide, on Employee Workday Help, to update Workday records for those with blank Academic Review Date fields.
Step 3: Run R0353.2: Academics with Approaching Academic Review Date to identify all academic personnel in your unit needing Academic Reviews
Step 4: Ensure eligible members of the unit vote on whether to support reappointment.
Step 5: Use the Update Academic Appointment business process in Workday to record Academic Review decisions
Academic Titles and Ranks Requiring Academic Reviews
| Academic Title and Rank | Governing Policies |
|---|---|
| Assistant Professor Assistant Professor WOT Research Assistant Professor Assistant Professor – Clinical Dental Pathway |
Faculty Code Section 24-41 Faculty Code Section 24-53 |
| Associate Professor Tenure Track Professor Tenure Track APL Assistant Professor WOT |
Faculty Code Section 25-32 D Faculty Code Section 24-53 |
| Sr. Assistant Librarians | Librarian Personnel Code Chapter II Section A 2.D
UW SEIU 925 Libraries Collective Bargaining Agreement Sections 17.1.(B).(4) and 18.1.(B).(4) |
Academic Review Outcomes
Faculty
For faculty there are 3 possible outcomes: renew, postponement, or non-renew. Faculty must be notified of the Academic Review outcome 30 days after the decision is made. (Faculty Code 24-41 A.3, Faculty Code 24-41 G.5)
In the case of a postponement, the faculty member will be reviewed again after one additional year of service. A review following a postponement has 2 possible outcomes: renew or non-renew. If the decision is not to renew, the appointment is extended to include a fourth terminal year.
Librarians
For librarians there are 2 possible outcomes: renew or non-renew. Librarians must be notified of the Academic Review outcome no later than June 30 of the third year of appointment.