Provost’s Lecturer Appointment Guidelines

Provost’s Guidelines for Appointment of Full-time Lecturers and ≥ 50% Annual or Multi-year Part-time Lecturers

Effective September 1, 2013

Revised on September 4, 2013

Revised on January 26, 2015

Revised on September 1, 2016

Lecturer Full-time

Recruitment and Selection

  • New Hires are selected using a competitive recruitment process appropriate for the position.

The benefits of this recruitment and selection process are the option for multiple-year appointments and opportunity for promotion. Limited exceptions to these guidelines for new hires are permitted in circumstances of short-term instructional needs and unanticipated, short-notice instructional needs. Hires under this limited exception are restricted to annual appointments for up to three consecutive years, with continued appointment beyond this period requiring submission of a request, with position justification, and approval from the Office of the Provost.

Appointment Term

Full-time Lecturer Competitively Recruited (JCC 0179)

  • Appointment terms can be annual or multiple-year.
    • Positions appointed on an annual basis should be reviewed for the potential of multiple-year appointments after three years.
  • Best practice would generally include an appointment strategy that provides for a “terminal year” of appointment in the event of non-renewal. For example, a two year term with the renewal decision at the end of year one.  This allows for planning by both the appointee and the appointing unit.
  • At a minimum, the Faculty Code (Section 24-41B) requires that there be a renewal decision at least six months (or three months in the case of an initial annual appointment) before the expiration date of an appointment.

Temporary Full-time Lecturer (JCC 0115) 

  • If appointed on or after September 1, 2013, appointment term is limited to three consecutive years.
  • If appointed prior to September 1, 2013, the temporary appointment cannot be extended beyond the 2016-17 academic year, unless an exception is approved.
    • An exception to this limitation may be granted by the Office of the Provost in the case of an individual who has been in the position for eight or more years based on a request from a dean or chancellor supported by evidence that the faculty member (1) meets the unit’s instructional needs, and (2) has been evaluated as demonstrating consistently meritorious performance. These requests should articulate an exceptional circumstance where a competitive recruitment would be detrimental to the unit, its mission, and/or the faculty member who has long held the position.
  • Notice of the appointment limitation should be included in the offer letter and the reappointment letter, if applicable.

Promotion Consideration

 Full-time Lecturer Competitively Recruited (JCC 0179)

  • Eligible for promotion consideration.
  • Promotion criteria should be developed and communicated.
  • Discussion of promotion plans and progress should be held during regular conferences pursuant to the Faculty Code (Section 24-57C).

Temporary Full-time Lecturer (JCC 0115) 

  • Not eligible for promotion consideration.
  • Notice of ineligibility for promotion should be included in the offer letter and reappointment letter, if applicable.

Sample Offer Letter Language 

  • New appointment as a temporary full-time lecturer (JCC 0115) – eligible for renewal.

… You have been selected, based on your academic qualifications, to fill an important short-term instructional need. Your appointment as Lecturer Full-time is a temporary position, which is eligible for consideration for annual renewal for up to a total of three consecutive years in the position.  Given the nature of your appointment, you will not be eligible for promotion.  These limitations on reappointment and promotion are being shared to ensure that you understand the nature of the position that is being offered.

  • New appointment as a temporary full-time lecturer (JCC 0115) – not eligible for renewal.

… You have been selected, based on your academic qualifications, to fill an important short-term instructional need. Your appointment as Lecturer Full-time is a temporary position, which is not eligible for renewal and is limited to the term of this appointment offer.

Lecturer Part-time – Annual or Multi-Year > 50% – New Section

Recruitment and Selection

New hires to be employed on a 50% or greater FTE on an annual or multiple-year basis are selected using a competitive recruitment process appropriate for the position. The benefit of this recruitment and selection process is the option for multiple-year appointments. All new hires to be employed on this basis after September 16, 2016 must be hired through a competitive recruitment and selection process. The employment of lecturers part-time on a quarter to quarter basis is available for new hires to fill limited-term instructional needs and unanticipated, short-notice instructional needs. Recurring 50% or greater FTE, quarter-to-quarter appointments that result in year-long employment will be limited to a total of three consecutive academic years.

A competitive recruitment for a Lecturer Part-time Competitive Recruitment (JCC 0140) appointment requires, at a minimum, a position specific posting on the Academic Human Resources (AHR) “Academic Jobs” site and an external posting at an appropriate local or regional site, for a minimum of 30 calendar days.

Appointment Term

Part-time Lecturer Competitively Recruited (JCC 0140)

  • Appointment terms can be annual or multiple-year.
  • Positions appointed on an annual basis should be reviewed for the potential of multiple-year appointments after three years.
  • Best practice would generally include an appointment strategy that provides for a “terminal year” of appointment in the event of non-renewal. For example, a two year term with the renewal decision at the end of year one. This allows for planning by both the appointee and the appointing unit.

Part-time Lecturer (JCC 0185)

  • If appointed on or after September 16, 2016, and appointment renewal on a quarter to quarter basis leads to the equivalent of an annual appointments at 50% or greater, reappointment is limited to three consecutive academic years.
  • If appointed prior to September 16, 2016 on an annual basis at 50% or greater FTE or on a quarter to quarter basis that has led to the equivalent of annual appointments at 50% or greater FTE , the appointment as Part-time Lecturer (JCC 0185) cannot be extended beyond the 2018-19 academic year, unless an exception is approved.
  • An exception to this limitation may be granted by the Office of the Provost in the case of an individual who has been in the position for ten or more years based on a request from a dean or chancellor supported by evidence that the faculty member (1) meets the unit’s instructional needs, and (2) has been evaluated as demonstrating consistently meritorious performance. These requests should articulate an exceptional circumstance where a competitive recruitment would be detrimental to the unit, its mission, and/or the faculty member who has long held the position.
  • Notice of appointment limitations should be included in the offer letter and the reappointment letter, if applicable.

Part-time Senior Lecturer (JCC 0178)

  • If appointed on or after September 16, 2016, and appointment renewal on a quarter to quarter basis leads to the equivalent of an annual appointment at 50% or greater, reappointment on a quarter to quarter basis is limited to three consecutive years.  Thereafter, reappointment must be on an annual or multiple-year basis.

Promotion Consideration

  • Regardless of appointment type, part-time lecturers are not eligible for promotion consideration.
  • Notice of ineligibility for promotion should be included in the offer letter and reappointment letter.

Annual Budget Meeting

  • Report on recruitment and appointment of lecturers.