The UW Faculty Code contemplates part-time lecturers as having a duration of one year or less. It also references shorter-than-one-year appointments as “quarterly.” Evidence suggests units may be fluctuating the FTE of annually-appointed part-time lecturers and interpreting 3 consecutive quarterly appointments as constituting an annual appointment. Three consecutive quarterly appointments do not constitute an annual appointment.

Workday has provided increased awareness of potential misalignment with the UW Faculty Code and the Provost’s Guidelines for Appointments of Full-Time and Part-Time Lecturers, and alerted the Office of Academic Personnel to the opportunity for clarification. Administering faculty correctly in Workday is a best practice that supports workforce analysis and accurate reporting.

If someone is competitively recruited into the Lecturer Part-Time category (as opposed to Lecturer Part-Time-Temporary), can the person by appointed on a quarterly basis?

No. Per the Provost’s Guidelines for Appointments of Full-Time and Part-Time Lecturers, the Lecturer Part-Time title (formerly Job Class Code 0140) is not eligible for quarterly appointment. The individual must receive an annual appointment with a fixed FTE averaged over the entire academic year. The only lecturer title eligible for quarterly appointment is Lecturer Part-Time-Temporary. Units should consult the Provost’s Guidelines for Appointments of Full-Time and Part-Time Lecturers or contact their Academic HR Specialist to understand the limitations associated with these appointments.

If FTE is averaged, won’t a part-time lecturer be overpaid/underpaid in a quarter with a lighter/heavier teaching assignment?

The commitment to an annually-appointed part-time lecturer is for a full academic year inclusive of teaching in each quarter and other duties and responsibilities as assigned (e.g., scholarship, service). The annual salary reflects the year-long commitment. Unless a unit meant to hire on a quarterly basis, there is no over-/under-payment.
It is possible an annually-appointed part-time lecturer could resign before the bulk of his/her teaching assignments are fulfilled. If the unit is concerned about that possibility or if the workload is expected to have extreme variations from one quarter to the next, the unit should offer a quarterly appointment instead of an annual appointment. Offering a quarterly appointment may not be possible if the individual has timed out on eligibility for the Lecturer Part-Time Temporary title. Units should consult the Provost’s Guidelines for Appointments of Full-Time and Part-Time Lecturers or contact their Academic HR Specialist to understand whether an individual is eligible to hold the Lecturer Part-Time – Temporary title.

Can an annual appointment be offered to a Lecturer Part-Time-Temporary?

Yes. If the annual FTE is less than 50%, the appointment is exempt from the reappointment restrictions described in the Provost’s Guidelines for Appointments of Full-Time and Part-Time Lecturers. If the annual FTE is 50% or more for 3 consecutive years and the unit wishes to continue to employ the individual after the third year, the faculty member must go through a competitive recruitment. Keep in mind that extending an offer for an annual appointment is a commitment to a static FTE and fixed salary as outlined elsewhere in this document. That commitment is not subject to change except as provided for by the UW Faculty Code.

Can an offer for a lecturer be rescinded if a class is cancelled due to low enrollment?

No, once a commitment has been made, it needs to be honored. If a course doesn’t ‘make’ and an offer has already been extended and accepted, a unit may assign other duties and responsibilities in place of the cancelled course commensurate with the course’s FTE impact on the lecturer’s workload.

Is there a limit to how much period activity pay can be applied when assigning an additional course to a lecturer?

No, but the period activity pay should be commensurate to lecturer’s rate of pay and the effort associated with the additional course(s).

Is it possible to have one offer letter for a quarterly-appointed lecturer who will work all year?

Yes, just be sure to note the total compensation in each quarter and end dates for each of the quarters assigned. Also keep in mind that with quarterly appointments, the lecturer should be reappointed in Workday each quarter in which they have a workload assignment.

If a unit needs to temporarily increase the workload of a part-time lecturer who has already accepted an offer, what needs to happen?

The unit should provide the individual with an amendment to the original offer letter. The amendment should detail the new (higher) FTE, the impact on the individual’s total compensation, and the end date for the temporary FTE change. The amendment should make it clear that the individual will revert back to the FTE agreed upon in the original offer letter at the end of the temporary additional assignment. The amendment should be agreed to by signature or email acknowledgement.

If the individual agrees to the amendment, the unit may process the FTE increase via the Change Job > Data Change > 01 – Data Change – Voluntary FTE Change (Staff and Academic) business process. Note in the Comments field of Workday the exceptional circumstances that warrant a temporary increase for an annually-appointed part-time lecturer.