Academic Personnel

Academic Personnel: Promotion and Tenure

Promotion and Tenure General Procedures

The promotion and tenure process for faculty is outlined in the UW Faculty Code Section 24-54. Visualization of the review process have been created for both departmentalized and undepartmentalized units. This overview of the promotion review process is intended to supplement the requirements found in the UW Faculty Code Section 24-54 and UW Executive Order V.  If there is a conflict between this guidance and either the Faculty Code or Executive Order, the provisions of the Faculty Code or Executive Order govern.

Overview

There are 3 key steps in the promotion process:

  1. Assembly of the promotion/tenure record
  2. Recommendations and the candidate’s opportunity for response
  3. Possible outcomes of the promotion/tenure review

Mandatory Reviews

Titles requiring mandatory reviews include:

  • Assistant professors (tenure-eligible, WOT, research, clinical-dental pathway, APL)
  • Associate professor tenure track
  • Professor tenure track

All mandatory reviews must be forwarded to the provost, regardless of the recommendation, for final determination.

Mandatory promotion reviews are due to Academic HR no later than December 15th. Schools/colleges/campuses are urged to begin appropriate review activities and collection of documentation during spring quarter of the year prior to mandatory review. Candidates should check with their chair/director/campus dean/dean about local level deadlines.

Non-Mandatory Reviews

Non-mandatory reviews should be conducted in the following circumstances:

  • Promotions to the associate professor level prior to the mandatory review year
  • Recommendations for an award of tenure only to an individual appointed in the WOT track
  • Associate professor tenure track or professor tenure track prior to the mandatory review year
  • Promotions to the professor level
  • Promotions to the senior lecturer and principal lecturer titles

Provost action is not required on unfavorable non-mandatory reviews. However, any non-mandatory recommendation to deny a promotion/award of tenure to which the candidate submits a written response to the dean/chancellor will be passed from the dean/chancellor to the provost for informational purposes.

Non-mandatory promotion reviews are due to Academic HR no later than February 1st. Clinical (salaried and courtesy) and affiliate promotions reviews are due to Academic HR no later than March 1st. Exceptions to these deadlines require pre-approval and will be rarely granted.

Next Page: Part 1: Assembly of the Promotion/Tenure Record