Appointment Details

  • Title: Assistant Professor
  • Service Period: 9 or 12 months
  • Appointment Criteria: Must be appointed at a minimum of 50% FTE. Appointment with the rank of assistant professor requires a demonstration of teaching and research ability and requires completion of professional training (Faculty Code Section 24-34A-1).
  • Duration of Appointment: The initial appointment is for a three-year term. The length of the second term of appointment varies according to the percentage of appointment (Faculty Code Section 24-45D):
    • 90%-100%: three years
    • 70%-89%: four years
    • 60%-69%: five years
    • 50%-59%: six years
    • In all cases, the mandatory review for promotion (and tenure) must be made during the last year of the second appointment term.
    • The end date in Workday reflects the anticipated end date based on the mandatory review timeline. The appointment may end on an earlier date under certain circumstances, such as a non-renewal.
  • Voting Rights: Yes, with 50% or more appointment (Faculty Code Section 21-32A).
  • Salary Floors: Must meet University minimum.
  • Eligible for Promotion and Tenure: Yes. Upon promotion/award of tenure, primary appointment must have at least 50% tenure (see Splitting Tenure). If there is a joint appointment, the tenure can be allocated in one of the following ways:
    • 50-100% in the primary unit, 0% in the secondary unit
    • 67% in the primary unit, 33% in the secondary unit
    • 50% in the primary unit, 50% in the secondary unit
    • In a situation where the split is between a 9-month appointing unit and a 12-month appointing unit, the 9-month appointing unit must be the primary unit.
  • Competitive Recruitment Required: Yes
  • Full Time/Part-time: Both. Minimum appointment is 50% FTE. The percentage of appointment must be clearly documented at the time of hire. Faculty Code Section 24-45B.

New Appointment Details

  • Educational Requirements: Must have a terminal degree in applicable field
  • Documentation Required:
    • Offer letter (separate PDF)
    • Chair/director’s letter to dean/chancellor recommending appointment including:
      • Faculty vote
      • Rank and title
      • Start date
      • Service period (either 9 or 12 months)*
      • Monthly rate of pay*
      • Appointment (FTE) percent
    • Three letters of recommendation
    • Curriculum vitae
    • Copy of online job advertisement from the Chronicle of Higher Education or appropriate print journal

*Could appear in offer letter
Note: OAP is no longer collecting background checks.

  • If a joint appointment is being granted at the time of hire, the following documents are also required of all joint appointing units
    • Chair’s/director’s or dean’s/chancellor’s recommendation letter
    • Concurrence from dean/chancellor of primary school/college/campus
    • Faculty vote (including: for, against, abstaining, absent, and total number of eligible voters)
    • Joint Appointment Tenure (Eligibility) Allocation Confirmation, if tenure eligibility is being awarded in joint appointment
    • Joint Appointment Tenure (Eligibility) Agreement, if tenure eligibility is being awarded in joint appointment
    • MOU, if applicable

Promotion Details

  • Assistant professors must be reviewed for promotion/award of tenure in the last year of the second appointment term (normally the sixth year of a tenure-track appointment, but this may vary if the appointment is part-time, or if other adjustments to mandatory review dates have been approved).
  • The promotion to associate professor and the granting of tenure are combined into one action for the departmental vote and recommendation.

Adjustments to Academic Review Dates and or Promotion/Tenure Review Dates

  • A leave of absence may impact the promotion/tenure clock. Generally, a year in which an assistant professor works 50% or more for six months or more will count toward the promotion/tenure clock. If the faculty member works less than that during an academic year, the promotion/tenure clock will be automatically extended by one year, extending the Probationary and Appointment End Dates by one year. The Academic Review Date (Appointment Renewal Date) will be extended as well if the review has not already occurred. See examples here.
  • A faculty member who becomes a parent is automatically eligible to receive a one-year extension of the Probationary and Appointment End Dates, as well as the Academic Review Date if the review has not already occurred.
    • To activate the extension, the faculty member must send a requesting memo through the faculty member’s department chair and dean’s office to the Office of Academic Personnel.
  • Promotion (and tenure) may be recommended prior to the mandatory year; however, the candidate must have a strong, persuasive, and clearly demonstrated record of substantial success in both teaching and research in order to warrant approval of an early promotion (and tenure).

Promotion Recommendations

  • Three alternative actions may be taken by an academic appointing unit concerning promotion (and tenure) when reviewed in the mandatory year (Faculty Code Section 25-41B):
  1. Recommend approval.
  2. Recommend denial. The candidate’s appointment is then extended by one terminal year. Reconsideration of promotion/tenure in the terminal year is not allowed.
  3. Recommend postponement of the decision (the unit must specifically vote on a motion for postponement). A postponement can be made only in the mandatory year. In such cases, the candidate will be notified in writing by the dean/chancellor that if promotion/tenure is not approved in the next year, the appointment will terminate at the end of the academic year succeeding the denial. For example, if the postponement is made in the 6th (and mandatory) year and a denial follows in the 7th year, the appointment will terminate at the end of the 8th academic year.
  • Mandatory promotion recommendations are due to Academic HR by December 15.