Academic Personnel

Changing Professorial Tracks

There are a variety of reasons why faculty members in professorial tracks may wish to change tracks. The changes outlined below apply to professorial faculty in the following tracks:

  • Tenure track/tenured (eligible for, or has, tenure) – Assistant Professor, Associate Professor, Professor
  • WOT track (without tenure by reason of funding) – Assistant Professor WOT, Associate Professor WOT, Professor WOT
  • Research track – Research Assistant Professor, Research Associate Professor, Research Professor
  • Clinical track (Dental Pathway) – Clinical Assistant Professor (Dental Pathway), Clinical Associate Professor (Dental Pathway), Clinical Professor (Dental Pathway)

Please consult the table below for information on what documentation and approvals are required when requesting such a change in track.

Type of Change Required Documentation and Approvals
Tenure track/tenured or WOT track to Research or Clinical track (Dental Pathway) (at equivalent rank)*

e.g.

  • Asst Professor to Research Asst Professor
  • Assoc Professor WOT to Research Assoc Professor
  • Assoc Professor WOT to Clinical Assoc Professor (Dental Pathway)
  • Required approvals: Chair/Director, Dean/Chancellor, Academic HR (notification)
  • Letter from faculty member requesting track change and resigning current appointment contingent upon new appointment
  • New appointment letter
  • Chair/director letter
  • Faculty vote
Tenure track/tenured to WOT track (at equivalent rank)*

e.g.

  • Asst Professor to Asst Professor WOT
  • Assoc Professor to Assoc Professor WOT
  • Required approvals: Chair/Director, Dean/Chancellor, Academic HR (notification)
  • Letter from faculty member requesting track change and resigning current appointment contingent upon new appointment
  • New appointment letter
  • Chair/director letter
  • Faculty vote
WOT to Tenure track/tenured (at equivalent rank)*

e.g.

  • Asst Professor WOT to Asst Professor
  • Assoc Professor WOT to tenured Assoc Professor
  • Professor WOT to tenured Professor
  • Required approvals: Chair/Director, Dean/Chancellor, Academic HR, Vice Provost
  • Approval on hiring plan
  • If track change occurs prior to an award of tenure:
    • Letter from faculty member requesting track change and resigning current appointment contingent upon new appointment
    • New appointment letter
    • Chair/director letter
    • Faculty Vote
  • If track change involves the award of tenure, follow procedures as outlined on the Faculty Promotion and Tenure page
Research or Clinical track (Dental Pathway) to

Tenure track/tenured or WOT track (at equivalent rank)*

e.g.

  • Research Asst Professor to Asst Professor
  • Research Assoc Professor to Assoc Professor WOT
  • Clinical Asst Professor (Dental Pathway) to Asst Professor WOT
  • Approval on hiring plan
  • Competitive recruitment required
  • Required approvals: Chair/Director, Dean/Chancellor, Academic HR, Vice Provost
  • Following successful recruitment, offer letter acknowledges that the new appointment supercedes the current appointment
Non-professorial track** to Tenure track/tenured or WOT track or Research track or Clinical track (Dental Pathway)

e.g. 

  • Sr. Lecturer to Asst Professor
  • Sr. Lecturer to Asst Professor WOT
  • Lecturer to Research Asst Professor
  • Lecturer to Clinical Asst Professor (Dental Pathway)

**Note that this scenario is not an example of a change in track, but is a new appointment.

  • Approval on hiring plan
  • Competitive recruitment required
  • Follow the procedures as outlined on the New Appointments page
  • Required approvals: Chair/Director, Dean/Chancellor, Academic HR, Vice Provost

*If a faculty member at the assistant professorial rank (in any of the above listed tracks) changes tracks, that faculty member’s timeline for mandatory promotion/tenure review does not change. In other words, the new track typically inherits the previously-established clock unless otherwise extended by provost approval or under other special circumstances (e.g., change in FTE; Promotion and Tenure Extensions).

Faculty considering a track change should discuss—with their chair/director/dean—the obligations and risks associated with a track change. For any questions related to the track change process, please contact your assigned AHR Specialist.