Academic Personnel

Secondary Appointments

Joint Appointments

A joint appointment recognizes a faculty member’s long-term commitment to, and participation in, two or more appointing units. One unit shall be designated the primary unit and the other unit(s) shall be designated as secondary. This designation can be changed only with the concurrence of the faculty member and the appointing units.

Personnel determinations (salaries, promotions, leave, etc.) originate with the primary unit, but may be proposed by a secondary unit. All actions must have the concurrence of the primary and secondary unit(s). A faculty member who has the privilege to participate in governance and voting in the primary unit may arrange to either participate in governance and voting or not in the secondary unit(s). This agreement must be in writing and will be used for determining the quorum for faculty votes. The agreement can be revised with the concurrence of the faculty member and the unit(s) involved.

Tenure eligibility and tenure may be limited to the primary unit (e.g., 100% tenure (eligibility) in the primary unit and 0% tenure (eligibility) in one secondary unit). In such a case, the secondary unit may provide funding in acknowledgment of duties the faculty member is fulfilling for that unit.

Alternatively, tenure (eligibility) can be split between a primary unit and one secondary unit. Tenure (eligibility) that is split between the primary unit and one secondary unit must be split either 50/50 or 67/33, with the majority percentage (67%) residing in the primary unit. When a joint appointment that attaches tenure (eligibility) is split between a nine-month appointing unit and a twelve-month appointing unit, the primary appointment shall be in the nine-month appointing unit. If a primary appointment is at some point discontinued and the secondary appointment holds less than 50% tenure (eligibility), there is no residual right to the secondary appointment, unless there is specific action taken to award a primary appointment in the secondary unit.

While the Faculty Code provides for the possibility of a resignation by a faculty member of a portion of his or her appointment, a partial resignation that results in a primary appointment with less than 50% will not be approved.

Adjunct Appointments

An adjunct appointment is made only to a faculty member already holding a primary appointment in another unit. This title recognizes the contributions of a member of the faculty to a secondary unit.

  • Adjunct appointments do not confer governance or voting privileges or eligibility for tenure in the secondary unit.
  • Adjunct appointments are annual; the question of their renewal shall be considered each year by the faculty of the secondary unit.
  • The adjunct unit chair/director must provide a recommendation at such time that the primary appointment may be considered for promotion.

Adding Joint and Adjunct Appointments

A unit may ask an individual to consider a joint or adjunct appointment in the unit, or an individual may approach a unit requesting to be considered for joint or adjunct status. Adding a joint or adjunct appointment requires the completion of an appointment process that follows unit guidelines as well as criteria set forth in Faculty Code Section 24-34B.

A complete appointment packet for joint titles should include:

  • Chair/director’s letter from new joint unit recommending the appointment, with faculty vote (including: for, against, abstaining, absent, and total number of eligible voters)
  • Concurrence from dean/chancellor of primary unit’s school
  • Letters of Recommendation (3 preferred, 1 minimum)
  • Joint Appointment Tenure (Eligibility) Allocation Confirmation (for tenure eligible or tenured faculty members)
  • Joint Appointment Tenure (Eligibility) Agreement (for tenure eligible or tenured faculty members)
  • MOU if applicable

See the Job Class Codes page for specific requirements regarding Adjunct appointment packets.

Changing Tenure (Eligibility) Allocations for Joint Appointments

The tenure (eligibility) allocations for a joint appointment may be changed if appropriate. Changes must conform to the allowed configurations:

  • 50-100% in the primary unit, 0% in the secondary unit
  • 67% in the primary unit, 33% in the secondary unit
  • 50% in the primary unit, 50% in the secondary unit

In a situation where the split is between a 9 month appointing unit and a 12 month appointing unit, the 9 month appointing unit must be the primary unit.

In the case of a tenure (eligibility) allocation change, the following documents are required:

Ending Joint and Adjunct Appointments

Secondary appointments can terminate by reason of resignation, non renewal or discontinuation.  A faculty member can resign a joint or adjunct appointment by submitting a resignation letter to both the primary and secondary appointing unit. Term appointments can terminate by reason of nonrenewal. In the case of a nonrenewal, the unit or dean/chancellor’s office should notify the faculty member of the nonrenewal decision and the appointment will end at the conclusion of the academic year. When a primary appointment ends, joint and/or adjunct appointment(s) also end.

Additional Resources