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The Office for Academic Personnel and Faculty (APF) and UW Human Resources (UWHR) are collaborating on visa sponsorship for staff positions. For more information, click here. |
Overview
The purpose of the H-1B visa is to allow skilled workers to enter the U.S. to work without undermining the salaries and workplace conditions of U.S. workers. The UW sponsors several hundred H-1B temporary workers each year for employment activities including research, teaching, clinical patient care, and faculty service.
H-1Bs are relatively expensive and have a high compliance and time burden compared to other visa types, for example, J-1 or TN visas. Positions must be full-time and paid a UW salary that meets the Department of Labor’s wage requirements to be eligible for H-1B sponsorship. All H-1B petitions based on offers of UW employment are processed through International Scholars Operations (ISO) in the Office for Academic Personnel and Faculty.
Filing fees of up to $3,765 must be paid to U.S. Citizenship and Immigration Services (USCIS) and processing can take up to a year or more depending on various U.S. agency processing times. Some portions of this processing time can be expedited by payment of the USCIS Premium Processing Fee, but not all of them.
ISO recommends that H-1B visa requests be submitted to ISO at least 4 months in advance, even with payment of the USCIS Premium Processing Fee; however, submitting the visa request as early as possible will support timely processing and greater certainty for academic units and new employees alike, especially for new employees who are currently outside the U.S.
An H-1B temporary worker can hold H-1B status for up to 6 years. After that, they must meet certain additional conditions to receive further extensions.
Eligible Titles
H-1B can be an appropriate visa classification for full-time, UW-salaried academic personnel, including:
- Postdoctoral scholars who graduated from U.S. schools or who are currently working in the U.S.
- Graduates of U.S. schools must exhaust their eligibility for Optional Practical Training or Academic Training before changing status to H-1B
- J-1 exchange visitors must exhaust their 5 years of J-1 eligibility before changing status to H-1B
- Acting instructors
- Fellows – Non-ACGME
- Clinician researchers
- Lecturers full-time temporary
- Assistant professors, associate professors, and professors, including acting, clinical practice, teaching, research, and clinical
- Permanent, full-time professional staff titles approved for sponsorship by UWHR
- Graduates of U.S. schools must exhaust their eligibility for Optional Practical Training or Academic Training before changing status to H-1B
UW personnel who do not qualify for H-1B sponsorship include:
- Visiting scientists and visiting scholars (see our J-1 Exchange Visitors page)
- Postdoctoral scholars coming to the UW from overseas (see our J-1 Exchange Visitors page)
- Graduates of foreign medical schools with patient care responsibilities who cannot show evidence of successful completion of USMLE Step 3 or equivalent as determined by the Secretary of Health and Human Services
- Medical residents and fellows (except in rare circumstances)
- Residents in pharmacy, dentistry, comparative medicine, and similar programs
- Current or former J-1 exchange visitors subject to the 2-year foreign residence requirement
H-1B beneficiaries may review the H-1B scholar resource web pages prior to starting their position and can contact acadvisa@uw.edu with any questions.
Units considering H-1B sponsorship can also contact ISO with any questions about H-1B sponsorship or other visa options.
H-1B vs. EAD
An H-1B temporary worker with a pending permanent residence application may be eligible for an Employment Authorization Document (EAD). The holder of a valid EAD can work legally without H-1B status. However, there may be advantages for both the employing UW department and the international scholar if H-1B status is maintained until the scholar receives permanent residence. Email acadvisa@uw.edu to discuss this issue.