Academic Personnel

Clinical Assistant Professor – Dental Pathway

Appointment Details

  • Title: Clinical Assistant Professor-Dental Pathway
  • Service Period: 12 months
  • Limitations on Appointment: For use by School of Dentistry only.
  • Duration of Appointment: The initial appointment is for a three-year term. The length of the second term of appointment varies according to the percentage of appointment (Faculty Code Section 24-45D):
    • 90%-100%: three years
    • 70%-89%: four years
    • 60%-69%: five years
    • 50%-59%: six years
    • In all cases, the mandatory review for promotion must be made during the last year of the second appointment term.
    • The end date in Workday reflects the anticipated end date based on the mandatory review timeline. The appointment may end on an earlier date under certain circumstances, such as a non-renewal.
  • Eligible for tenure: No
  • Voting Rights: No
  • Salary Requirements: Must meet University minimum
  • Full-time/Part-time: Both
  • Promotable: Yes
  • Competitive Recruitment Required: Yes

New Appointment Details

  • Documentation Required:
    • Offer letter (separate PDF)
    • Chair/director’s letter to dean/chancellor recommending appointment including:
      • Faculty vote
      • Rank and title
      • Start date
      • Service period*
      • Monthly rate of pay*
      • Appointment (FTE) percent
    • Three letters of recommendation
    • Curriculum vitae
    • Copy of online job advertisement from the Chronicle of Higher Education or appropriate print journal

*Could appear in offer letter
Note: OAP is no longer collecting background checks.

Promotion Details

  • Promotes to Clinical Associate Professor – Dental Pathway.
  • Mandatory review for promotion takes place in the 6th year of the appointment. Check with School of Dentistry for promotion process.
  • Adjustments in mandatory renewal year or promotion year: The counting of appointment years may be adjusted in two ways. First, the mandatory renewal and promotion dates are extended by one year if the faculty member takes a leave of absence that is both (1) more than 50% time and (2) more than six months in length during an academic year. Second, a faculty member who becomes a parent may apply for a waiver of one year in the count toward renewal and promotion, with a possible extension of a second year. (To apply for the waiver, the faculty member should send a requesting memo, with the chair’s approval, to their Dean’s Office.)
  • Promotion may be recommended prior to the mandatory year; however, the candidate must have a strong, clearly demonstrated record of achievement in order to merit approval of an early promotion.
  • Possible recommendations at time of promotion:
    • Three alternative actions may be taken concerning promotion when reviewed in the mandatory year:
      • Recommend approval.
      • Recommend denial. The candidate’s appointment is then extended to a seventh and terminal year. Reconsideration of promotion in the seventh year is not allowed.
      • Recommend postponement of the decision (the unit must specifically vote on a motion for postponement). A postponement can be made only in the sixth, mandatory year. In such cases the candidate is notified in writing by the Dean that if promotion is not approved in the seventh year, the appointment will terminate at the end of the second succeeding academic year (the eighth year of appointment).
  • Promotion recommendations are due to Academic HR by December 15.

Reappointment Details

  • Reappointment normally occurs during the second year of a three-year term. There are three decisions that can be made (Faculty Code Section 24-41):
    1. Recommend renewal of the appointment for a period which extends through the academic year in which a decision on promotion is required.
    2. Recommend non-renewal of the appointment, with termination at the end of the third year.
    3. Recommend postponement of the decision for one year (the unit must specifically vote on a motion for postponement). In such cases, mandatory promotion consideration in the sixth (or final) year still applies. After a postponement, the unit must consider the appointment renewal again in the third year of the candidate’s initial appointment. If, in the third year, a decision is made to terminate, the candidate’s appointment is extended to a fourth and terminal year.
  • Reappointment documentation: Reappointment decisions must be communicated in writing to an Assistant Professor before the end of the year in which the decision is mandatory.

Termination Details

  • Emeritus Eligibility: No