Academic Personnel

Associate Professor Tenure Track

Appointment Details

  • Title: Associate Professor Tenure Track
  • Service Period: 9 or 12 months
  • Appointment Criteria: Must be appointed at a minimum of 50%
  • Duration of Appointment: The initial appointment is for a three-year term. The length of the second term of appointment is for an additional three years. (Faculty Code Section 25-32D) The end date in Workday reflects the anticipated end date based on the mandatory review timeline. The appointment may end on an earlier date under certain circumstances, such as a non-renewal.
  • Voting Rights: Yes, with 50% or more appointment (Faculty Code Section 21-32A)
  • Salary Floors: Must meet University minimum.
  • Full-time/Part-time: Both. Appointment on a part-time basis, at a minimum of 50%, does not extend the tenure review period.  The percentage of appointment must be clearly documented at the time of hire. (Faculty Code Section 25-32D)
  • Eligible for Tenure: Yes. In all cases, the mandatory review for award of tenure must be determined no later than the second to last year of appointment. (Faculty Code Section 25-32D). Primary appointment must have at least 50% tenure. If there is a joint appointment, the tenure can be allocated in one of the following ways:
    • 50-100% in the primary unit, 0% in the secondary unit
    • 67% in the primary unit, 33% in the secondary unit
    • 50% in the primary unit, 50% in the secondary unit
    • In a situation where the split is between a 9-month appointing unit and a 12-month appointing unit, the 9-month appointing unit must be the primary unit
  • Competitive Recruitment Required: Yes

New Appointment Details

    • Educational Requirements: Must have a terminal degree in applicable field
    • Documentation Required:
      • Offer letter (separate PDF)
      • Chair/director’s letter to dean/chancellor recommending appointment including:
        • Faculty vote
        • Rank and title
        • Start date
        • Service period (either 9 or 12 months)*
        • Monthly rate of pay*
        • Appointment (FTE) percent
        • Three letters of recommendation
      • Curriculum vitae
      • Copy of online job advertisement from the Chronicle of Higher Education or appropriate print journal

*Could appear in offer letter
Note: OAP is no longer collecting background checks.

  • If a joint appointment is being granted at the time of hire, the following documents are also required
    • Chair/director or dean’s/chancellor’s letter from new joint unit recommending the appointment
    • Concurrence from dean/chancellor of home unit’s school for a joint appointment
    • Faculty vote (including: for, against, abstaining, absent, and total number of eligible voters)
    • Joint Appointment Tenure (Eligibility) Allocation Confirmation, if tenure eligibility is being awarded in joint appointment
    • Joint Appointment Tenure (Eligibility) Agreement, if tenure eligibility is being awarded in joint appointment
    • MOU, if applicable


Promotion Details

  • Tenure Track Associate Professors must be reviewed for the granting of tenure in the second to last year of the second appointment term (normally the fifth year of a tenure-track appointment, although this may differ if the appointment is part-time). (Faculty Code Section 25-32A-2)
  • Adjustments in mandatory renewal year or promotion/tenure year: The counting of appointment years may be adjusted in two ways. First, the mandatory renewal and promotion/tenure dates are extended by one year if the faculty member takes a leave of absence that is both (1) more than 50% time and (2) more than six months in length during an academic year. Second, a faculty member who becomes a parent may apply for a waiver of one year in the count toward renewal and promotion/tenure, with a possible extension of a second year. (To apply for the waiver, the faculty member should send a requesting memo, with the chair’s approval, to their Dean’s Office.)
  • Promotion (and tenure) may be recommended prior to the mandatory year; however, the candidate must have a strong, clearly demonstrated record of achievement in order to merit approval of an early promotion.
  • Possible recommendations at time of promotion/tenure:
    • Two alternative actions may be taken concerning promotion (and tenure) when reviewed in the mandatory year (Faculty Code Section 25-32D):
      1. Recommend approval.
      2. Recommend denial. The candidate’s appointment is then extended to a sixth and terminal year. Reconsideration of promotion/tenure in the sixth year is not allowed.
    • Postponement of the promotion/tenure decision cannot be made for an Associate Professor Tenure Track.
  • Promotions recommendations are due to Academic HR by December 15.

Termination Details

  • Emeritus Eligibility: N/A
  • A faculty member has a professional obligation to give a written notice of resignation at the earliest possible opportunity. Normally such resignations should be given at least three months prior to the termination date, or within 15 days of notification of terms of a reappointment, whichever occurs later, and should ordinarily become effective at the end of an academic year. (Faculty Code Section 24-56A)
  • The unit should attempt to obtain such a letter with a statement from the faculty member indicating the name and address of next employer.