The UW, like other J-1 exchange visitor program sponsors, is legally required to report certain information to the U.S. government. In order to maintain the University’s exchange visitor program, it is essential that departments hosting J-1 exchange visitors assist in the fulfillment of these reporting requirements.
J-1 Change Reporting
Changes to information on the DS-2019 usually require that a new DS-2019 be issued or other action taken in SEVIS. Units or scholars must report the following changes by e-mail to acadvisa@uw.edu:
- Changes in worksite
- Changes in program end date (must be reported as soon as possible)
- Permanent departure of a J-2 dependent
Please be sure to include the exchange visitor’s name and SEVIS number.
Submit a J-1 Amendment for the following changes:
- Changes in program start date (must be reported prior to start of program)
- Changes in biographic information (name, gender, country of citizenship, etc.)
The following changes require additional review and action by ISO:
- Change of unit or title within UW: Submit a J Visa Request
- Addition of a new J-2 dependent: Submit an Add J-2 Dependent Request
- Reporting change of residential address: Submit a J-1 Address Update
- Out of country request
- Outside work
- Any serious incident or controversy involving a J-1 exchange visitor
J-1 Leave of Absence
Per J-1 program regulations, exchange visitors must engage in J-1 program activities full-time while in the U.S.
A J-1 scholar who is a UW employee may be eligible for leave and/or time off benefits. Unpaid leaves not protected by state or federal law (e.g. FMLA, PFML) are limited to a maximum of 30 calendar days. Units should consult with ISO before approving any leave without pay. AHR business partners may answer general questions about leave and time off benefits.
A J-1 scholar who is not a UW employee may take a short-term leave of absence limited to a maximum of 30 calendar days at the discretion of their sponsoring unit. Units should consult with ISO before approving any short-term leave of absence.