Due Dates Calendar

Last day to initiate promotion and tenure cases

Promotion and tenure case initiation for the 2026-2027 cycle will be closed after September 30, 2026.

Submit Appointments for November 2026 Board of Regents Meeting

Appointments requiring Board of Regents approval at the November Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date.

Complete Census Impacting Workday Updates

Return from Autumn Quarter Sabbatical

Process Return Worker from Leave _{(NetID required)} in Workday to bring faculty back from Autumn Quarter sabbatical.

Notify 9-month Faculty of Reappointment Decision

Units must notify faculty with 9-month service periods, who are not in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.

Submit Mandatory Faculty Promotion/Tenure Records

Upload complete and accurate mandatory faculty promotion and/or tenure records for provost-level review. See P&T Submission User Guide for details.

Winter Quarter Sabbatical begins

Ensure leave is processed in Workday for faculty approved for Winter Quarter sabbatical.

Submit Appointments for January Board of Regents Meeting

Appointments requiring Board of Regents approval at the January must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.

Notify 12-month Faculty of Reappointment Decision

Units must notify faculty with 12-month service periods of the reappointment decision. Does not apply to all 12-month faculty. See Reappointments for specific applicability and requirements.

Close recruitments opened between July-December 2025

Recruitments opened between July 1 and December 31 should be completed and closed by December 31 of the following academic year.

Deadline to Apply for Sabbatical

Deadline to submit faculty and librarian applications for sabbaticals effective during the 2026-27 Academic Year. Upload complete and accurate sabbatical applications for provost-level review. See Sabbaticals for details.

Submit 'Winter' Spreadsheets for Faculty Reappointments

Upload completed 'Winter' reappointment spreadsheets for 9- and 12-month faculty to APF SharePoint site _{(NetID Required)}.

Submit Early Non-mandatory Faculty Promotion/Tenure Records

Submit Non-mandatory Faculty Promotion/Tenure Records

Upload complete and accurate non-mandatory faculty promotion and/or tenure records for provost-level review. See P&T Submission User Guide for details.

Submit Appointments for March Board of Regents Meeting

Appointments requiring Board of Regents approval at the March Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.

Submit H Visa Requests for Appointees Starting in July

Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in July. 

Submit 'Spring' Spreadsheets for Faculty Reappointments and Title Changes

Upload completed 'Spring' reappointment spreadsheets for 9- and 12-month faculty to APF SharePoint site _{(NetID required)}.

Notify 9-month Faculty in 1st Year of Appointment of Reappointment Decision

Units must notify faculty with 9-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.

Return from Winter Quarter Sabbatical

Process Return Worker from Leave in Workday to bring faculty back from Winter Quarter sabbatical.

Spring Quarter Sabbatical begins

Ensure leave is processed in Workday for faculty approved for Spring Quarter sabbatical.

Notify 12-month Faculty in 1st Year of Appointment of Reappointment Decision

Units must notify select faculty with 12-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.

Mandatory Faculty Promotion/Tenure Notifications

Faculty who went through a mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by March 31. Notifications sent by the Office of Academic Personnel.

Submit Librarian Promotion Records

Upload complete and accurate librarian promotion records for provost-level review.

Submit Appointments for May Board of Regents Meeting

Appointments requiring Board of Regents approval at the May Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date.

Early Non-mandatory Faculty Promotion/Tenure Notifications

Submit H Visa Requests for Appointees Starting in September

Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in September. 

Submit Appointments for June Board of Regents Meeting

Appointments requiring Board of Regents approval at the June Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date.

Notify Clinical and Affiliate Faculty of Reappointment and Title Change Decisions

Librarian Promotion Notifications

Librarians who were successfully reviewed for promotion can expect to be notified of the outcome. Notifications are sent by the Office for Academic Personnel & Faculty.

Non-mandatory Faculty Promotion/Tenure Notifications

Return from Spring Quarter Sabbatical

Process Return Worker from Leave in Workday to bring faculty back from Spring Quarter sabbatical.

Summer Quarter Sabbatical begins

Ensure leave is processed in Workday for faculty approved for Summer Quarter sabbatical.

Submit Appointments for July Board of Regents Meeting

Appointments requiring Board of Regents approval at the July Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date.

Complete Academic Reviews for 9-month Faculty

Academic reviews for faculty with 9-month service periods must be completed, processed in Workday, and candidates notified of outcomes.

Complete Academic Reviews for 12-month Faculty

Academic reviews for faculty with 12-month service periods must be completed, processed in Workday, and candidates notified of outcomes.

Close recruitments opened between January-June 2026

Recruitments opened between January 1 and June 30 should be completed and closed by June 30 of the following academic year.

Complete Academic Reviews for Senior Assistant Librarians

Academic reviews for senior assistant librarians must be completed, processed in Workday, and candidates notified of outcomes.

Submit Appointments for September Board of Regents Meeting

Appointments requiring Board of Regents approval at the September Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date.

Submit Appointments for November 2027 Board of Regents Meeting

Appointments requiring Board of Regents approval at the November Board meeting must processed in Workday and ready for review. Appointments should be approved by the Board before the appointment start date.