The Office of Academic Personnel (OAP) plays a role in stewarding a wide range of human resources and personal information related to academic personnel at the University of Washington, as well as for demographic data for all UW employees. We provide data to support requests from academic units, UW administrative departments, as well as requests from external agencies as required by law.

OAP adheres to UW’s Privacy Policy, and is an active partner with UW’s Privacy Office and HR Data Domain Council.

Submitting Academic Personnel Data Requests

To submit a data request, complete the Academic Data Request Form.  All data requests must demonstrate a clear business need, and may be subject to review by the HR Data Domain Council.

By state law (RCW 42.56.250), the University is prohibited from releasing personal contact information, employee identification numbers, and identifiable personal demographic information unless aggregated to a population size of at least 5 individuals.

Data Availability

  • Delivery timeframes are typically within two weeks, but may be longer if additional institutional review is necessary. 
  • Census data is available starting in 2011.
  • Hiring and termination/separation data is available starting in 2017.
  • Faculty promotion data is available starting in 2007.
  • Applicant pool data from searches conducted prior to July 2018 is not available.

Requesting Other UW Data

The following data requests do not flow through OAP and should be requested and routed accordingly:

  • Staff data only: Contact UW Human Resources.
  • External requests (from individuals and organizations outside the university): Contact the UW Public Records Office.
  • Transcripts: Contact the UW Registrar’s Office. 
  • Employment verification: Contact the Integrated Service Center.
  • Mailing lists of UW employees: Contact the ISC for internal use cases; contact the UW Public Records Office with external requests.
  • Applicant pool data for UW Interfolio Faculty Search recruitments: Users with the “Administrator” role in Interfolio can access their unit applicant pool data from 2018 on.