Note: This calendar only reflects due dates for the Office for Academic Personnel and Faculty (APF). Schools/colleges/campuses and individual departments may have additional timelines related to the content below.
Link to Board of Regents (BOR) Calendar
| Date | Details |
|---|---|
| Apr 30, 2025 |
Early Non-Mandatory Notifications |
| Apr 30, 2025 |
Early Non-mandatory Faculty Promotion/Tenure Notifications |
| May 1, 2025 |
Submit H Visa Requests for Appointees Starting in September Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in September. |
| May 20, 2025 |
Submit Appointments for June 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the June 12, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
| May 23, 2025 |
Dean/Chancellor notified of Other Non-Mandatory Decisions Vice Provost for Academic Personnel and Faculty (APF) notifies Deans/Chancellors of Other Non-Mandatory Decisions via Spreadsheet/Email communication |
| May 30, 2025 |
Letters from the Provost or President to other favorable non-mandatory cases are sent by APF Faculty went through a non-mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by May 30. Notifications sent by the Office for Academic Personnel and Faculty. |
| Jun 6, 2025 |
Dean of Libraries notified of librarian decisions The Vice Provost for APF notifies the Dean of Libraries of librarian promotion decisions through spreadsheet and email communication. |
| Jun 16, 2025 |
Complete Academic Reviews for 9-month Faculty Academic reviews for faculty with 9-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 16, 2025. |
| Jun 16, 2025 |
Summer Quarter Sabbatical begins Ensure leave is processed in Workday for faculty approved for Summer Quarter sabbatical. |
| Jun 16, 2025 |
Return from Spring Quarter Sabbatical Process Return Worker from Leave in Workday to bring faculty back from Spring Quarter sabbatical. |
| Jun 17, 2025 |
Submit Appointments for July 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the July 10, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
| Jun 23, 2025 |
Close recruitments opened between January-June 2024 Deadline to disposition applicants and complete and close recruitments opened between January 1 and June 30, 2024. |
| Jun 30, 2025 |
Complete Academic Reviews for 12-month Faculty Academic reviews for faculty with 12-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2025. |
| Jun 30, 2025 |
Complete Academic Reviews for Senior Assistant Librarians Academic reviews for senior assistant librarians must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2025. |
| Aug 19, 2025 |
Submit Appointments for September 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the September 11, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |
| Oct 21, 2025 |
Submit Appointments for November 2025 Board of Regents Meeting Appointments requiring Board of Regents approval at the November 13, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date. |