Due Dates Calendar

Notify 12-month Faculty of Reappointment Decision

Units must notify faculty with 12-month service periods of the reappointment decision. Does not apply to all 12-month faculty. See Reappointments for specific applicability and requirements.

Close recruitments opened between July-December 2023

Deadline to disposition applicants and complete and close recruitments opened between July 1 and December 31, 2023.

Deadline to Apply for Sabbatical

Deadline to submit faculty and librarian applications for sabbaticals effective during the 2025-26 Academic Year. Upload complete and accurate sabbatical applications for provost-level review. See Sabbaticals for details.

Submit 'Winter' Spreadsheets for Faculty Reappointments

Upload completed 'Winter' reappointment spreadsheets for 9- and 12-month faculty to OAP SharePoint site.

Submit Non-mandatory Faculty Promotion/Tenure Records

Upload complete and accurate non-mandatory faculty promotion and/or tenure records for provost-level review. See P&T Submission User Guide for details.

Submit Appointments for March 2025 Board of Regents Meeting

Appointments requiring Board of Regents approval at the March 13, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.

Submit H Visa Requests for Appointees Starting in July

Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in July. 

Return from Winter Quarter Sabbatical

Process Return Worker from Leave in Workday to bring faculty back from Winter Quarter sabbatical.

Notify 9-month Faculty in 1st Year of Appointment of Reappointment Decision

Units must notify faculty with 9-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.

Submit 'Spring' Spreadsheets for Faculty Reappointments

Upload completed 'Spring' reappointment spreadsheets for 9- and 12-month faculty to OAP SharePoint site.

Spring Quarter Sabbatical begins

Ensure leave is processed in Workday for faculty approved for Spring Quarter sabbatical.

Dean/Chancellor notified of Mandatory Decisions

Deans and/or Chancellors is notified of mandatory decisions regarding faculty promotions and/or tenure within their academic unit.

Notify 12-month Faculty in 1st Year of Appointment of Reappointment Decision

Units must notify select faculty with 12-month service periods, who are in their first annual appointment, of the reappointment decision. See Reappointments for applicability and specific requirements.

Mandatory Faculty Promotion/Tenure Notifications

Faculty who went through a mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by March 31. Notifications sent by the Office of Academic Personnel.

Submit Librarian Promotion Records

Upload complete and accurate librarian promotion records for provost-level review. See P&T Submission User Guide for details.

Submit Appointments for May 2025 Board of Regents Meeting

Appointments requiring Board of Regents approval at the May 8, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.

Dean/Chancellor notified of Early Non-Mandatory Decisions

Deans and/or Chancellors is notified of early, non-mandatory decisions made within their unit.

Early Non-mandatory Faculty Promotion/Tenure Notifications

Early Non-Mandatory Notifications

Submit H Visa Requests for Appointees Starting in September

Follow guidance on How to Sponsor an H-1B Temporary Worker to support timely processing of H visa requests for appointees starting in September. 

Submit Appointments for June 2025 Board of Regents Meeting

Appointments requiring Board of Regents approval at the June 12, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.

Dean/Chancellor notified of Other Non-Mandatory Decisions

Deans and/or Chancellors is notified of other non-mandatory decisions made within their unit.

Non-mandatory Faculty Promotion/Tenure Notifications

Faculty went through a non-mandatory review for promotion and/or tenure can expect to be notified of a successful outcome by May 30. Notifications sent by the Office of Academic Personnel.

Librarian Promotion Notifications

Librarians who were successfully reviewed for promotion can expect to be notified of the outcome by May 31. Notifications sent by the Office of Academic Personnel.

Clinical and Affiliate Faculty Promotion Notifications

Clinical and affiliate faculty who were successfully reviewed for promotion can expect to be notified of the outcome by May 31. Notifications sent by the Office of Academic Personnel. 

Dean of Libraries notified of librarian decisions

Dean of Libraries notified of decisions made regarding librarians within their unit.

Complete Academic Reviews for 9-month Faculty

Academic reviews for faculty with 9-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 16, 2025.

Return from Spring Quarter Sabbatical

Process Return Worker from Leave in Workday to bring faculty back from Spring Quarter sabbatical.

Summer Quarter Sabbatical begins

Ensure leave is processed in Workday for faculty approved for Summer Quarter sabbatical.

Submit Appointments for July 2025 Board of Regents Meeting

Appointments requiring Board of Regents approval at the July 10, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.

Close recruitments opened between January-June 2024

Deadline to disposition applicants and complete and close recruitments opened between January 1 and June 30, 2024.

Complete Academic Reviews for Senior Assistant Librarians

Academic reviews for senior assistant librarians must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2025.

Complete Academic Reviews for 12-month Faculty

Academic reviews for faculty with 12-month service periods must be completed, processed in Workday, and candidates notified of outcomes by June 30, 2025.

Submit Appointments for September 2025 Board of Regents Meeting

Appointments requiring Board of Regents approval at the September 11, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.

Submit Appointments for November 2025 Board of Regents Meeting

Appointments requiring Board of Regents approval at the November 13, 2025 Board meeting must processed in Workday and ready for Academic HR review. Appointments should be approved by the Board before the appointment start date.