Academic Personnel

Supplements and Summer Salary

Supplements

Salary supplements are awarded for a variety of reasons including temporary additional responsibilities and administrative duties. All salary supplements must be requested in Workday and approved by Academic Human Resources (AHR) or the Integrated Service Center (ISC). For help, contact the ISC.

Supplements include:

Administrative Supplement

An Administrative Supplement (ADS) is awarded to faculty who are appointed in an administrative role at UW.

When submitting an ADS request in Workday, the following information must be included in the comments of the business process (requests will be sent back to the initiator if these items are not addressed):

  • ADS effective date (with justification if significantly retroactive):
  • Administrative title:
  • Proposed ADS monthly amount (include current and proposed amount if requesting an increase/decrease):
  • Brief description of duties/change in duties:
  • New role (Y or N)? If not new, name and ADS amount of last holder:
  • Type of funding source (grant, PDR, GOF/DOF, etc) [NOTE: source must allow for stipends]:
  • List of employee’s current administrative titles and associated ADS amounts:
  • Has the employee been informed in writing that the administrative assignment and associate ADS are at the will of the dean and may terminate at any time (Y or N)?:

Temporary Supplement

A Temporary Supplement is awarded to faculty who are requested to assume temporary additional responsibilities.

Note: Professional staff are allowed to teach a class for academic credit one time per year (July 1 – June 30), while remaining at 100% FTE as pro staff, and be paid a temporary supplement. They must have an appropriate faculty appointment, usually lecturer, part-time.  If the faculty appointment will exceed one class, it is expected the professional staff member will reduce their FTE percentage to accommodate a faculty job.

Endowed Supplement

An Endowed Supplement may be awarded to faculty members who have been appointed as Endowed Professor or Chair as allowed under the terms of the endowment.

Summer Salary

If consistent with funding agency policy, faculty on 9-month academic year appointments may accept grant/contract appointments during the summer for periods normally not to exceed 2.5 months in any one summer.

A faculty member requesting to devote full-time effort for greater than 2.5 months in any one summer must submit their notification using the online Full Time Summer Salary Notification Form

Additional Resources