Academic Personnel

Supplements and Summer Salary

Supplements

Salary supplements are awarded for a variety of reasons including temporary additional responsibilities and administrative duties. All salary supplements must be requested in Workday and approved by Academic HR (AHR) or the Integrated Service Center (ISC).

Supplements include:

Administrative Supplement

An administrative supplement (ADS) is awarded to faculty who are appointed in an administrative role at the UW.

When submitting an ADS request in Workday, you must also add the Administrative Appointment. (Don’t forget to set the appointment end date.) The following information must be included in the comments of the business process (requests will be sent back to the initiator if these items are not addressed):

  • ADS effective date (with justification if significantly retroactive)
  • Administrative title
  • Proposed ADS monthly amount (include current and proposed amount if requesting an increase/decrease)
  • Brief description of duties/change in duties
  • New role (Y or N)? If not new, name and ADS amount of last holder
  • Type of funding source (grant, PDR, GOF/DOF, etc) [NOTE: source must allow for stipends]
  • List of employee’s current administrative titles and associated ADS amounts
  • Has the employee been informed in writing that the administrative assignment and associate ADS are at the will of the dean and may terminate at any time (Y or N)?

Temporary Supplement

A temporary supplement is awarded to faculty who are requested to assume temporary additional responsibilities.

Note: Professional staff are allowed to teach a class for academic credit one time per year (July 1 – June 30), while remaining at 100% FTE as pro staff and being paid a temporary supplement. They must have an appropriate faculty appointment, usually lecturer part-time.  If the faculty appointment will exceed one class, it is expected the professional staff member will reduce their FTE percentage to accommodate a faculty job.

Endowed Supplement

An endowed supplement may be awarded to faculty members who have been appointed as endowed professor or chair as allowed under the terms of the endowment.

Full-Time Summer Salary (Nine-month faculty)

Updated 6/26/19

Academic personnel with a nine-month service period may choose to work during summer quarter.  In accepting an offer to work more than 2.5 months during the summer (June 16-September 15), one agrees to devote full-time effort during the summer employment period.

Units should include the following language in summer offer letters:

    By accepting this offer you certify that you are a 9-month faculty member planning to work more than 2.5 months during summer (June 16-September 15) and intend to devote full-time effort during the summer          employment period.

Additional Resources