Policy
The UW-UAW Postdoctoral Scholars Collective Bargaining Agreement (CBA) states that “[f]or the purpose of retention, the Employer may enter into individual agreements at any time with Postdoctoral Scholars regarding salary increases.”
Discretionary salary/stipend increases for postdoctoral scholars typically should occur upon their reappointment or anniversary date. However, “off-cycle” requests for discretionary increases may be considered when circumstances justify an earlier (or expedited) review.
These discretionary retention increases must be prospective and require approval by:
- Principal investigator
- Academic unit
- Dean’s/chancellor’s office
- Office of Academic Personnel (OAP)
All approvals must be in place before entering into an agreement with the postdoctoral scholar.
Process
To request a retention salary adjustment, follow these steps in Workday:
- For postdoctoral scholars retentions
- Submit a request via the Request Compensation Change-postdoctoral scholars business process
- For postdoctoral scholar-fellows retentions:
- Submit a request via the Period Activity Pay-Postdoctoral Scholar Fellow business process
For either Workday business process listed above, units must include the following information in the comments field in order for OAP to complete the business process:
- Effective date of increase (Must be prospective, dated the first or sixteenth of the month)
- Proposed percentage increase
- Justification for retention increase and for timing not aligned with reappointment or anniversary date
- Attestation from the academic appointing unit and dean’s/chancellor’s office that all of the following are true:
- The salary or stipend increase can be paid with existing resources and maintained through the lifecycle of the appointment
- The discretionary retention increase does not impact the anniversary date for any applicable CBA-mandated increases
- The individual has made satisfactory progress on their Individual Development Plan (IDP) per their most recent progress assessment