Academic Personnel

Leaving UW: Important visa and tax information

As you prepare to leave the University of Washington, please review the information below and the items on the termination list. It was our pleasure serving you and we wish you success in your future activities.

Exit Interview

  • Please take a few minutes to complete this exit interview form.  Your responses will help us improve services for future international scholars.

I-94 and visa documents

  • If you have a paper I-94 card (given to scholars who enter the U.S. through a border crossing): When you leave the United States after completing your program at the UW, you must surrender your I-94 card (usually to the airline) upon departure.  For more information about surrendering your I-94 card, or what to do if you forget to surrender it upon departure, please see the CBP Information Center.
  • If you have an electronic I-94 record (given to scholars who enter the U.S. through an air or sea port): Your departure information will be collected by the U.S. government from airline manifests; under these circumstances, nothing will be collected from you. If you have an electronic I-94 record, but leave the U.S. by a border crossing, Customs and Border Protection recommends that you keep other proof of your exit.
  • Visa documents: Keep all immigration and visa documents (I-94 records, DS-2019s, I-20s, I-797 approval notices, etc.) for your permanent record. You may be asked to provide these documents if you ever return to the United States or apply for immigration benefits (for example, a green card).

Leaving early

  • J-1: If you leave the UW before the end date on your DS-2019, report the new end date to ISO. ISO will report the new end date to the U.S. Department of Homeland Security (DHS) as required by law and issue a new DS-2019 for your records. ISO will confirm the end date with both you and your host department before notifying DHS of your early departure.
  • H-1B. If you leave the UW before the end date on your H-1B approval notice (Form I-797), ISO must notify both USCIS and the U.S. Department of Labor. Please notify ISO and your department if you complete, withdraw, or resign from your appointment prior to the expiration of your current H-1B status.

Grace period

  • J-1: Persons in J-1 status have an automatic 30-day grace period after the end date of their DS-2019 form during which they may remain in the United States. If you are in J-1 status and your program ends earlier than the end date on the DS-2019, you may remain in the U.S. for 30 days beyond the date you finished your program. However, you are not allowed to work or re-enter the U.S. in J status during the 30-day grace period. If you need more time to complete your research, you must obtain an extension of stay.
  • H-1B: Persons in H-1B status must leave the United States no later than the end date on their I-94 record. In some cases, the I-94 record may reflect a 10-day departure period that is granted at the discretion of the Department of Homeland Security; you may not work during this 10-day period. If you are in H-1B status and your UW employment ends earlier than the date on the approval notice, generally you must leave the United States immediately upon termination of employment. A grace period of up to 60 days may be available from the Department of Homeland Security, but is not automatic or guaranteed. If you are interested in this grace period, please contact a private immigration attorney to discuss.
  • TN. There is no “grace period” for persons in TN or TD status. If you hold TN status you must leave the United States upon termination of employment or the end date on the I-94 record, whichever is earlier. A grace period of up to 60 days may be available from the Department of Homeland Security, but is not automatic or guaranteed. If you are interested in this grace period, please contact a private immigration attorney to discuss.
  • F-1 OPT. Persons in F-1 status have an automatic 60-day grace period after the end of their practical training. If you are in F-1 status, you may remain in the United States during the grace period. However, you are not allowed to work or re-enter the U.S. in F-1 status during the grace period.

Taxes

  • Review the tax information on the ISO website and be sure you have satisfied all your tax obligations.
  • If you received salary from the UW, update Workday with your new address so that the payroll team can forward important tax documents to you. The Integrated Service Center (ISC) provides Workday support.