Templates must be reviewed and updated as necessary every year before new sabbatical cases can be initiated. Note: Nothing should ever be deleted or altered from the foundational template.
Once the Office for Academic Personnel and Faculty (APF) updates the foundational template for a given year, administrators in the dean’s/chancellor’s office must Create a Duplicate template. New committees must be created in Users & Groups before they can be selected in the case review steps. If committee membership remains the same, existing committees may be reused.
Once school-, college-, or campus-level templates are finalized, department administrators may Create a Duplicate of that template, if desired, after consulting with the dean’s or chancellor’s office. Departments can then apply local-level updates and replace department standing committees as needed. Remember, new department committees must also be created in Users & Groups in advance so they can be selected to replace an existing committee. Department committees with unchanged membership may also be reused year to year.
Once templates are set, new cases can be initiated starting on September 1st of each year. See Getting Started for more information on how to start a sabbatical case.