Faculty
Faculty are obligated to give written notice of leaving the UW through resignation at the earliest opportunity. Normally faculty should give resignation notice at least 3 months before the resignation date, or within 15 days of reappointment notification, whichever occurs later. Resignations are ordinarily effective at the end of an academic year.
Faculty who resign but are offered and accept an affiliate or clinical courtesy academic appointment must still follow these resignation procedures.
The resignation letter should include:
- Reason for leaving
- Official resignation date
- If new place of employment:
- Name of new employer
- What title will be held
- Location
Librarians
Librarians may voluntarily resign by submitting written notice to their immediate supervisor addressed to the Dean of University Libraries. There is a professional obligation to give a minimum of one month’s notice before resignation date.
Include the following in the resignation letter:
- The date of separation for payroll purposes and, if different, the last actual working day
Other Academic Personnel
Academic staff and postdoctoral scholars should give written notice of resignation at the earliest opportunity. If applicable, refer to your collective bargaining agreement for specific requirements.
Note: There are additional procedures for international scholars leaving the UW. Visit the International Scholars Operations Team’s Leaving the UW page for more details.