It can take up to two hours for a case to appear in RPT after it is initiated.
It can take up to two hours for the data sheet to be sent to the case’s Internal Sections. After that, you must upload the document to the case requirement.
External review letters are requested early in the promotion and tenure process through Interfolio RPT. This process is not part of the case workflow steps, but is still part of each case.
Once the prospective external reviewers have been identified, an initial communication can be sent to the reviewer via email to determine if they are willing and able to provide a review of the candidate. For those who agree to conduct a review, an official letter of solicitation should be sent through Interfolio RPT using the templates provided by APF.
Step by step instructions are provided on Interfolio’s help site: https://product-help.interfolio.com/en_US/external-evaluations/requestadd-an-external-evaluation-for-a-case
Interfolio also has instructions for the external reviewer, should they need assistance submitting their review: https://product-help.interfolio.com/en_US/external-evaluations/for-external-evaluators-guide-to-providing-requested-evaluations
APF’s External Review web page also provides information on external reviewer qualifications and contains links to the sources listed above.
Candidates are the only users who can delete documents they have uploaded. Administrators cannot delete documents uploaded by candidates.
There could be several reasons:
- The time allotted for a response has expired.
- The candidate was never notified of their case, and therefore has no access to any materials in the case.
- The case was moved to an APF review step, which means everyone with access at the unit level can no longer view the case.
The person who needs to complete the form must be assigned as the Committee Manager for that step.
Yes. You must notify the candidate of their case, or they will not be able to upload documents, complete any forms, or view documents shared with them.
It depends. If committee membership will not change in the coming year, the same committee can be used. However, if any membership on a standing committee will change, a new committee must be created in Users & Groups, and the template case review step should be updated so the existing committee can be replaced with the new one.
A committee needs a designated Committee Manager for any step that includes a required form. Without a Committee Manager, no one will be able to complete the form.
Yes, if you want a local copy for your records. APF will download and retain all promotion and/or tenure cases in accordance with retention requirements after the final decision is made.
Instructions and requirements are available on the Case Details tab of the case.
Visit APF’s Starting a Promotion and/or Tenure Case page for guidance on how to begin.
Preview the candidate view of Interfolio under Faculty Case Submission on the Interfolio help site.
APF opens case initiation on Jan. 2 each year.
APF closes case initiation on Sept. 30 each year.