Templates must be reviewed and updated as necessary every year before new promotion and/or tenure cases can be initiated. Note: Nothing should ever be deleted or altered from the foundational template.
If the Office for Academic Personnel and Faculty (APF) updates the foundational template in a given year, administrators in the dean’s/chancellor’s office must Create a Duplicate template. If APF does not update the template, administrators only need to review it for local-level updates and to replace school-, college-, or campus-level standing committees as needed. New committees must be created in Users & Groups before they can be selected in the case review steps. If committee membership remains the same, existing committees may be reused.
Once school-, college-, or campus-level templates are finalized, department administrators may Create a Duplicate of that template, if desired, after consulting with the dean’s or chancellor’s office. Departments can then apply local-level updates and replace department standing committees as needed. Remember, new department committees must also be created in Users & Groups in advance so they can be selected to replace an existing committee. Department committees with unchanged membership may also be reused year to year.
Once templates are set, new cases can be initiated starting on January 2nd of each year. Go to Starting a Promotion or Tenure Case for more information on the next steps.