Due to ongoing developments related to the novel coronavirus outbreak, the provost, in consultation with the chair of the Faculty Senate, has approved new provisions for clock waivers for faculty with mandatory promotion/tenure clocks. Read more

For updated information about promotion/reappointment clock waivers for librarians, read here

Faculty

Generally, when a faculty member works 50% or more for 6 months or more, that year will count toward the promotion and tenure review clock. If the faculty member works less, the year will automatically be waived and will not count toward the promotion and tenure review clock.

Under special circumstances, such as increased family care responsibilities or a personal serious health condition, a faculty member may be able to temporarily stop their promotion and tenure clock.
If life events have interrupted teaching or scholarship, but the faculty member has maintained 50% employment, they may request a promotion and tenure clock waiver through their department chair and dean’s office to the Office of Academic Personnel. In the case of the birth or adoption of a child, the faculty member is automatically eligible to waive a year from the promotion and tenure clock. 

Examples of Eligibility for Automatic Waiver Year

Autumn

Winter

Spring

Summer

Year automatically waiver?

Amount worked by quarter

50%

50%

50%

0%

No

Amount worked by quarter

0%

0%

100%

0%

Yes

Amount worked by quarter

50%

50%

0%

0%

No

Amount worked by quarter

100%

0%

50%

0%

No

Amount worked by quarter

100%

0%

49%

0%

Yes

Automatic Waiver Year Flow Chart

Second Appointment Terms for Part-time Academic Personnel Employees

For clock-managed titles, the length of the second appointment term varies according to FTE percent (Faculty Code Section 24-45D):

  • 90%-100%: 3 years
  • 70%-89%: 4 years
  • 60%-69%: 5 years
  • 50%-59%: 6 years

In all cases, the promotion and tenure review must be made during the last year of the second appointment term.

Librarians

According to the Librarian Personnel Code, extensions of the probationary period for librarians seeking promotion and permanent/continuing appointment are reserved for circumstances which impair an individual’s ability to establish the stature expected of librarians at the UW within the expected time frame.

The probationary period may not be interrupted for more than 1 year per event, with a maximum extension of 2 years. Requests for an appointment period extension must be submitted in writing to UW Libraries Human Resources.