J-1 Checklist

Documents to be retained by sponsoring unit

The sponsoring unit must retain the following documentation on file for all J visa requests, whether new, extension, transfer, or returning scholars. This documentation may be requested by ISO in the event of a government audit.

Documents to be submitted to ISO

Review the checklist, confirm that the UW J Visa Request Form and all supporting documentation contain consistent information (e.g., appointment title, proposed dates of sponsorship, salary, and exchange activities), and forward as one complete packet to International Scholar Operations (ISO). All documentation should be legible, single-sided photocopies of original documents on 8.5″ x 11″ paper. Avoid the use of staples.

For all requests:

For extension requests:

For transfer requests:

  • Copies of all previous DS-2019 forms and visa stamps from the scholar
  • Contact information (name, e-mail, and phone number) for a Responsible Officer or Alternate Responsible Officer at the scholar’s current J-1 program