The January 2026 APF eDigest include key February deadlines for non‑mandatory P&T records, Board of Regents appointments, and H‑1B submissions for June and July start dates. The 2026–2027 P&T cycle has officially opened, with important reminders about template updates, committee management, and new tools for external reviewers. ISO provides updates on recent federal entry bans and processing holds, noting limited impact on UW-sponsored visas. Additional reminders cover Interfolio Faculty Search closure steps and guidance for processing additional compensation in Workday. APF also announces deeper collaboration with UW HR through Community of Practice meetings, ensuring units stay current on policy and Workday updates. For assistance, APF and ISO support contacts are provided.
Welcome to the Academic Personnel & Faculty (APF) January eDigest, a monthly resource for University of Washington administrators engaged in academic personnel support. Looking for additional guidance or tools? Visit the APF website for expanded resources.
UPCOMING DUE DATES
February 2
Submit Non-mandatory Faculty Promotion/Tenure Records
February 18
Submit Appointments for March Board of Regents Meeting
View the Academic Personnel & Faculty Due Dates Calendar for more information.
ANNOUNCEMENTS
2026–2027 P&T Cycle Now Open
Case initiation is open on the Case Maintenance page (NetID required).
Before you start: Update your templates with the appropriate 2026-2027 committees.
Key reminders:
- New standing committees may be required if membership changed from 2025–26
- Use the Replace functionality when updating committees
- Notify candidates when cases are ready
- Assign a Committee Manager to steps with form requirements
- Use only “Error” or “Candidate Withdrew” when closing cases
What’s new:
- External Reviewer Grid template is easier to use
- External Reviewer Nominee form is now optional if you use the Grid
- Letter templates update coming in March
Questions? Email acadpers@uw.edu or see our recent blog post.
Recent Entry Bans and Processing Holds
- On December 16, 2025, the U.S. entry ban on nationals of “high-risk” countries was expanded to include an additional 20 countries. ISO has reached out to affected scholars.
- On January 1, USCIS issued guidance expanding its hold on applications for immigration benefits to include those countries. ISO has reached out to units and scholars on affected visa requests.
- On January 14, the Department of State announced that it would be pausing immigrant visa issuance for another list of 75 countries. Because UW-sponsored visas are nonimmigrant visas, they should not be affected by this pause.
Stay up-to-date on immigration changes by subscribing to the ISOcontacts mailing list! Email acadvisa@uw.edu to join.
REMINDERS
Interfolio Faculty Search Reminder
When closing positions in Interfolio Faculty Search, please reference the Managing a Position User Guide and remember to remove all search committee members except yourself before sending the position to APF.
This ensures that if APF needs to send the position back to you, only you will be notified—not the entire search committee.
Reminder about H-1B lead time for June start dates
- Submit H Visa Requests for June start dates by February 1.
- Submit H Visa Requests for July start dates by March 1.
- See How to Sponsor an H-1B Temporary Worker for process information.
Additional Compensation Processing
When processing additional compensation in any category, please reference the Additional Compensation page, particularly the 5 questions used for compliance with E059.
- Have you confirmed that this type of compensation is appropriate?
- Briefly describe the nature of work associated with this request.
- Briefly describe why this couldn’t be accommodated through workload adjustment as defined in policy.
- Were the terms of assignment agreed to by the employee?
- If the request exceeds the 25% monthly threshold set by Executive Order 59, please provide rationale and how compensation calculation was arrived at for employee.
These questions appear in the “Notes section of the transaction” when processing various types of additional compensation requests (such as ADS, TPS, and NTA) in Workday.
Key compensation mechanisms include Administrative Duty Supplement (ADS), Temporary Pay Supplement (TPS), Clinical Coverage Overload (CCO), Endowed Supplement (ENS), Non-Faculty Teaching Allowance (NTA), Period Activity Pay (PAP), and One-Time Payments (OTP). Each has specific applicability criteria and processing requirements, with some exempted from the 25% monthly threshold while others require provost approval when exceeding this limit.
APF Participation in HR Community of Practice
In November, we announced that the Office of Academic Personnel and Faculty (APF) and UW Human Resources are collaborating more closely to provide consistent, comprehensive support for academic HR administrators.
What this means:
- APF now joins HR Community of Practice meetings to share policy updates relevant to academic personnel
- APF participates in HCM Community of Practice meetings for Workday-related updates
- Information previously shared in the OAP Quarterly Administrative Forum is now integrated into these collaborative forums
- All APF training continues as usual
Take action: Please ensure that academic HR administrators in your unit are attending HR CoP meetings and have been added to the Teams channel to receive these important updates.
If you have questions about this collaboration or need to be added to the HR CoP, please contact us.
Contact Information & Support
Questions about promotion & tenure, and general academic personnel matters: acadpers@uw.edu
Visa questions: acadvisa@uw.edu