Managing a Position User Guide

Accessing Applications

When you click on a position, you will see a list of applicants to that position. To start reviewing, check the box next to the applicant name. If you check boxes for multiple names or select all applicants by clicking the box at the top of the table, you will be able to review applicants in succession without having to return to the list.

Tagging applicants

There are many reasons why a unit might want to tag an applicant(s). Units who have large applicant pools or who want to leverage areas of expertise within their search committee will often use tags to assign applicants to a particular search committee member for the initial review. Tags can also be used to identify particular characteristics of an applicant or applicants (e.g., research focus) which can then help Administrators or Evaluators sort and/or assign them more easily. Both Administrators and Evaluators can assign tags.

To assign a tag, check the box next to one or more applicants and click the ‘Tag’ button in the toolbar. Select the tag you want to apply, or select ‘Add new tag’ to create a new one.

Tagging applicants screenshot

The tag will appear on the same row as the applicant’s name. Once tags are applied, you can filter the applicant list by tag by clicking the Filter button near the keyword search bar. For more information on tags, visit Use Tags to Mark and Sort Applications.

Filtering applicant tags screenshot

Find applicant materials

To see applicant materials, check the box next to an applicant(s) name and click the ‘Read’ button located in the blue toolbar.

Read Applicant Materials screenshot

You will be taken to the Materials Viewer window where a menu of application materials will display on the left.

Materials Viewer screenshot

Last updated August 18, 2022 at 10:36 am