Promotion & Tenure Navigator
Due Dates
Candidate Case dates
Faculty candidate cases must be forwarded to APF in RPT by:
- Mandatory promotions: December 15, 2025 by 5pm PST
- Early Non-mandatory promotions: January 16, 2026 by 5pm PST
- Non-mandatory promotions: February 2, 2026 by 5pm PST
Expected notification dates
Mandatory cases
- March 31, 2026: Vice Provost for Academic Personnel & Faculty notifies Deans/Chancellors via spreadsheet/email
Early Non-Mandatory
- April 30, 2026 Vice Provost for Academic Personnel & Faculty notifies Deans/Chancellors via spreadsheet/email
Librarians
- April 10, 2026 – Submission
- June 8, 2026 – Notification
Pre-Submission Checklist
Before submitting P&T records for provost review, unit administrators must verify Workday fields for accuracy to ensure completeness. Accurate information expedites the review process, as incomplete records cannot proceed to the final review stage.
Case Workflows & Outcomes
For a comprehensive overview of the promotion and tenure process, which can span over a year, visit the detailed workflows. These workflows outline each step a case follows from the appointing unit to the provost’s final decision.
Reappointment-Based Promotion
Affiliate and Annually-Appointed Clinical Faculty Promotion
Effective July 2024, promotion for affiliate and annually-appointed clinical faculty will be determined locally through the annual reappointment review, streamlining the process while preserving rigorous evaluation. For details, visit the Reappointments page to learn more about the updated promotion process.
QUICK REFERENCE GUIDE FOR ACADEMIC LEADERS
Revising Promotion and Tenure Criteria
WHY IT MATTERS
All units must review and update P&T guidelines by March 21, 2026 to align with evolving faculty work and institutional values.
THE CHARGE
Goal: Ensure clarity and inclusivity — not to expand requirements, but to recognize the full range of faculty contributions.
Key areas to address:
• Research, scholarship & creative works (including open science)
• Teaching effectiveness (innovative pedagogy, mentoring, student success)
• Service (department to global, including advocacy)
• Interdisciplinary research & collaboration
• Changing funding landscape realities
• Entrepreneurship & innovation
• Community engagement & global partnerships
• Mentoring of students and colleague
WHAT SUCCESSFUL REVISIONS LOOK LIKE
The School of Public Health, recently highlighted at the Promotion and Tenure Criteria workshop hosted by the Office for Academic Personnel & Faculty, broadened its criteria to include community-engaged and educational scholarship grounded in institutional equity values. Meanwhile, the Foster School of Business refined teaching-track expectations through iterative, Faculty Code–aligned revisions.
PROCESS ESSENTIALS
1. Governance first
• Work through faculty elected councils with clear charge statements
2. Be inclusive
• Focus groups and town halls
• Department-level input
• Transparent feedback loops
3. Get expert help
• Faculty Code experts (Secretary of Faculty)
• Office for Academic Personnel & Faculty, Development and Operations support staff
• Peer institution examples
4. Allocate resources
• Dedicated staff support for writing/editing
• FTE consideration for equity-focused work
• Timeline: Start now for March deadline
WHAT TO AVOID
• Vague language (“interesting research,” “team player”)
• Biased terminology that disadvantages certain groups
• Overly narrow definitions that exclude valid scholarship
• Criteria that don’t reflect current funding realities
• Avoid developing guidelines in a prescriptive, top-down manner; instead, aim for an inclusive process that incorporates input from all levels within the unit.
IN SUMMARY
Your P&T guidelines should be specific enough to answer “What do I need to do to get promoted?” yet broad enough to recognize diverse contributions. APF provides workshops, expert consultation, and resources to support your revision process. Workshop facilitators are willing to provide their expertise in support of any unit upon request
Contact & Resources:
• Current unit promotion and tenure criteria
• Submit updates to: vpap@uw.edu
• Faculty Code sections: 24-32, 24-34, 24-57C | Executive Order 45
Download Quick Reference Guide
View Session 1 Presentation Recording (netid required)
View Session 1 Presentation Slides (netid required)