2025 – 2026 Promotion & Tenure Cycle
Pre-Record Submission Workday Checklist
Before submitting a final P&T record for provost review, unit administrators should ensure the following Workday fields are reviewed for accuracy for all academic personnel being considered for promotion and/or tenure. This will expedite the review process, as this information must be complete and valid to move forward with final review:
Education History
- Should reflect an accurate and complete history of the employee’s educational record
Start and End Dates
- Start and end dates for all academic appointments and job profiles should reflect the actual start and end dates for each individual appointment or position
Joint Appointments
- Any joint appointments should be accurately reflected in Workday
Dual Appointments
- Typically adjunct appointments
- These should be accurately reflected in Workday
- Note: The Office of Academic Personnel advises that any employee being reviewed for promotion and/or tenure NOT be offered new adjunct appointments during the review period. If new appointments are added during the promotion/tenure review period, it can adversely affect the timeline of the provost’s review.
FTE, Roster Percent, and Tenure values
- Each of these values should be updated to reflect an accurate account of the employee’s record
Waiver Years
- Any clock waivers given to an employee should be reflected in the Promotion Clock Waiver Year(s) custom object
In addition to relevant Workday updates, please also ensure the candidate is up-to-date with other policies, such as documentation (Form 1460) for meeting the requirements of the Outside Professional Work Policy (Executive Order 57) and required Title IX Employee Training (Husky Prevention & Response Employee course).