2025 – 2026 Promotion & Tenure Cycle
When a unit is ready for a candidate’s case to be created, the unit’s administrator can initiate the case via the Case Initiation page. The administrator will need to enter the candidates Employee ID number (EID) and review the associated data, updating data fields as necessary.
Once the form has been submitted, APF will create the case in Interfolio RPT and add the case creation form to the Internal Case Sections as a PDF.
The case should be created within five minutes, at which time the administrator can start work on Step 1 of the Case Review Steps.
Once the case is set up, the candidate must be notified via RPT that they can start submitting materials to the Candidate Requirements section. Follow Interfolio’s instructions for sending notifications. The notification will include a link to the candidate’s case that is valid for 30 days.
The Candidate Data Sheet is a web form that is accessed and initiated on the APF website. The administrator will need to enter the candidates Employee ID number (EID) and review the associated data, updating data fields as necessary.
This document summarizes key candidate and case data, including the faculty vote, for quick reference by evaluators at remaining stages of the review process.
Once submitted a PDF will be automatically generated and added to the candidate’s case.
When all of the requirements on a Case Review Step have been satisfied, the administrator or Committee Manager can move the case forward. If something on a case needs to be updated, the administrator or Committee Manager can move the case backward.
Instructions for moving a case forward or backward can be found on Interfolio’s help page.
Interfolio Review, Promotion, and Tenure (RPT) has been configured to include all documents and forms required by the provost. However, in certain limited situations, it is permissible to modify the requirements on a case.
Removing Teaching Requirements for Research Faculty
Candidates for whom teaching is not a requirement of their regular duties do not need to submit student teaching evaluations or peer teaching evaluations. Therefore, those requirements can be removed from the Candidate Requirements section on the candidate’s case by following these steps:
- Navigate to the case
- Click Edit Case from the Case Options drop down menu in the upper right corner
- Click Edit next to the Candidate Requirements heading
- Scroll down to the Packet Requirements section and locate the Student Teaching Evaluations requirement
- Click the pencil icon to edit the requirement, scroll down to the bottom of the section and click Delete
- Repeat the above steps for the Peer Teaching Evaluations requirement
- Scroll down to the bottom of the page and click Return to Case Summary
- Click Return to Case in the upper right corner
Removing a Subcommittee Step When a Subcommittee is Not Used
Units can remove the subcommittee requirement on a case by case basis if they are not using a subcommittee.
- Navigate to the case
- Select Edit Case from the Case Options drop down menu in the upper right corner
- Scroll down to the Case Review Steps
- Select Edit to the right of this heading
- Scroll to the Subcommittee Review step
- Select Delete in the upper right corner of the step
- Confirm you want to delete the step by selecting Yes in the pop up window
To finalize the removal of this requirement, the related Subcommittee Report and Subcommittee Summary should be removed from the appropriate Internal Case Sections.
If the case is a mandatory action and the candidate has requested that their case be withdrawn from further consideration, acadpers@uw.edu to discuss next steps. Otherwise, follow individual unit guidelines for non-mandatory.