Academic Personnel

Leave Without Pay

University of Washington faculty and librarians may apply for a full or partial leave of absence without pay. Requests require prior approval, and may be granted for up to one academic year at a time for a maximum of two consecutive years. Note that in some circumstances, a leave of absence may affect the promotion/tenure clock.

Requesting Leave Without Pay

Contact your unit administrator for guidance about the leave request process. Whenever possible, requests should be submitted at least 30 calendar days before the leave begins. You will be notified whether or not your request is approved.

Leave without pay is usually used for the following reasons.

  • Extended Medical Leave

If an employee has exhausted Family and Medical Leave Act (FMLA) entitlement and/or paid sick leave, they may request leave without pay. At the end of the leave, employees must obtain a release for work from their healthcare provider and submit it to Academic Human Resources (AHR) prior to returning to work. Contact the Disability Services Office if seeking a reasonable accommodation.

  • Outside Professional Work for Compensation

Employees may be required under certain conditions to request leave without pay to perform work outside the University. In addition to receiving an approval for a leave without pay, employees must ensure that they comply with the Outside Professional Work Policy, UW Executive Order 57, through the UW Office of Research if they engage in professional activities for compensation (such as consulting) outside of their University duties.

  • Parental Leave (Non-Medical)

Academic units may require that parental leave be taken in one continuous period of time away from work. Parental leave must be taken within 12 months of the child’s birth, adoption or placement into foster care with the employee. For other leaves without pay, the unit will determine if intermittent working or working on a reduced schedule will be allowed.

  • Personal Leave (Non-Medical)

Employees may request approval for full or partial leave to fulfill family obligations or to pursue other interests relevant to their job duties and responsibilities.*

*Note that leave without pay for this reason is generally not allowed in the mandatory year of review for the following titles: Assistant professors (tenure-eligible, WOT, research, clinical-dental pathway), associate professor tenure track, and professor tenure track.

Partial Leave for Visiting Scientists

In limited circumstances and for a limited period of time, an employee who holds an visiting scientist appointment may be permitted to take a partial leave of absence without pay for reasons related to family obligations.

Partial Leave for Postdoctoral Scholars

For information about leaves for postdoctoral scholars, please see the postdoctoral scholar collective bargaining agreement.

Unit Administrator Responsibilities

For help with Workday, contact the Integrated Service Center (ISC).

Maintaining Benefits

Contact the ISC for more information about maintaining health care benefits while on a leave of absence without pay.

 Additional Resources