Candidates are responsible for assembling certain portions of their own promotion packets.
Publications and other creative works may be included the promotion packet that goes forward for review by the college/school/campus. These materials are returned after that review.
DO NOT send promotion packets to Academic Human Resources in 3-ring binders or other notebooks.
Colleges, schools and campuses are required to submit original documentation.
Letters of recommendation should not be more than one (1) year old.
The description “unanimous vote” does not provide the appropriate information – list the number of eligible voters, and the vote breakdown including those who are absent or abstaining.
Keep in mind that all promotions are thoroughly reviewed by the vice provost and provost. Please take into consideration the schedules of all affected parties. Submit promotion packets as soon as they are complete in order to allow enough time for problem resolution and provost’s review and response.
Once the promotion packet has been reviewed and a decision has been reached, the provost will respond with a notification to the dean/chancellor. The notification informs the dean/chancellor of the decision and allows the dean/chancellor to share this information with the department chair/program director and candidate. If the decision is positive the candidate will also receive a letter from the president during Spring Quarter.
For mandatory promotion/tenure cases, the recommendation and full documentation must be sent to AHR regardless of whether it is a positive or negative recommendation. A non-mandatory promotion consideration that is not approved by the dean/chancellor should only be sent to AHR if the candidate submits a response to the dean/chancellor.