Promotion and Tenure Materials

As University of Washington faculty prepare for promotion, there are specific materials which they are responsible for including in their respective promotion records. The administrator’s role in this process is to ensure that each promotion packet contains the necessary pieces before being forwarded to the provost’s office for final appraisal. Use the Promotion and Tenure Checklist to ensure the inclusion of all necessary materials.

Mandatory promotion packet pieces are as follows:

Curriculum Vitae: The curriculum vitae should contain all of the following items (additional pages may be added to the curriculum vitae to supply any missing data):

  1. Education — institutions, degrees granted, dates
  2. Ph.D. dissertation title
  3. Employment — institutions (including UW), positions, dates
  4. UW committees and other duties
  5. Research projects, grants, contracts — funding agencies, dates, amounts of funding, individual’s role (PI, co-PI, other)
  6. Professional offices and awards, with dates
  7. Talks, papers, or presentations — dates, type of presentation (invited, contributed, and/or refereed)

Bibliography: The faculty member’s complete bibliography should be submitted, with entries listed in full bibliographic format (including range of page numbers or number of pages).

Most Significant Contributions and Personal Statement: Faculty members should provide a promotion statement listing and describing his or her scholarly or creative contributions in the record that are likely to be of the most lasting significance. The majority of selected contributions should have been completed after appointment as Assistant Professor when requesting promotion to Associate Professor, or after appointment to Associate Professor when requesting promotion to Professor. Faculty members should explain briefly why these contributions are most significant, describing the relationship between these pieces and his or her overall research agenda.

Faculty are also expected to briefly describe significant teaching and service contributions.

Copies of Publications or Evidence of Achievement: One copy each of faculty’s publications or comparable evidence of professional growth and achievement should be submitted to the dean’s/chancellor’s office. All publications and similar creative work shall be returned after review.

Additional Supporting Data: Supporting data may be submitted if they are substantive materials which will be helpful in evaluating a candidate’s record. Especially helpful are materials providing clear evidence of national or international reputation. Examples of additional data are election to office or committee status in national or international scholarly or professional organizations; appointments as consultants or editors; invitations to review or evaluate the work of others; selection for grants, fellowships, or awards; achievements of former students; and significant service to the state or to the nation.

Additional Resources