Category: Uncategorized

Effective Mid-December (no later than December 16, 2024)

In alignment with the revisions to EO59 announced earlier this year, several updates will be made in Workday to improve allowance plan functionality and compliance. These changes include:

• ADS Allowance Validation:
  • ADS allowance plan additions and updates will only process if there is an active academic appointment in the Administrative track type as of the ADS start date.
  • If this validation fails, an error will appear during any compensation changes, not just those involving an ADS.

• Mandatory End Dates:
  • All allowance plans must have an end date on or before the end date of the allowance-holder’s current primary academic appointment.

• Allowance Plan Maximum Durations:
  • ADS: Limited to five years from the plan start date.
  • CCO: Limited to the end of the current academic year, except for plans starting in Spring Quarter, which may extend to the end of the following academic year.
  • TPS: Limited to two years from the plan start date.
  • NTA: Required to align with academic quarters and limited to a maximum duration of three months.

• PAP 13:
  • The PAP 13 allowance plan will no longer be available for use (pending final confirmation).

• Approval Workflows:
  • Full implementation of approval workflows for these changes.

For questions or additional guidance, reach out to acadpers@uw.edu.

Assistant Vice Provost Shelley Kostrinsky recently announced her retirement from the University of Washington, concluding an impactful 20-year career dedicated to advancing UW’s academic community.

After starting her career as a labor and employment attorney in New York and Washington, Shelley joined UW in 2004 as an Assistant Attorney General in the UW Division. In 2007, she transitioned to the Office for Academic Personnel and Faculty (APF) as Assistant Vice Provost under former Vice Provost Cheryl Cameron.

During her tenure, Shelley managed a broad and comprehensive portfolio, including employee relations, risk management, policy development and analysis, and representing APF on numerous UW-wide committees. From 2007 to 2023, she also oversaw the Office of Equal Opportunity and Affirmative Action (EOAA), where she played a pivotal role in ensuring compliance during affirmative action audits, with the most recent resulting in no findings by the U.S. Department of Labor’s OFCCP.

Shelley was also a cornerstone of UW’s labor relations, serving on management bargaining teams for postdoctoral scholars, medical and dental residents, librarians, and extension lecturers.

Her dedication, strategic insights, and tireless efforts have left a lasting legacy. While Shelley will deeply miss collaborating with the many campus partners she has supported throughout her career, her contributions will continue to shape UW for years to come.

We extend our heartfelt gratitude to Shelley for her two decades of outstanding service and wish her all the best in her retirement!

Several key changes are being introduced for the 2024-2025 Promotion and Tenure (P&T) process that will affect both preparation and submission of records. Key updates include revisions to Faculty Code 24-54, which now require substantial summaries of faculty discussion and votes, as well as sharing of elected faculty council reports and chair/director/campus dean/dean/chancellor independent assessments with candidates in all cases. Additionally, new guidance clarifies that unit and SCC leaders are not eligible to vote on cases they assess, and postponement discussions will occur only after non-favorable mandatory promotion votes.

To streamline administrative work, units are reminded to ensure all candidate records in Workday are fully up-to-date before submission. The Workday report R0722 Academic Promotion/Tenure Data Issues can be used to identify data issues impacting promotion-eligible faculty and librarians. New adjunct appointments should not be made during the review year to avoid complications. All P&T records will be submitted electronically via SharePoint, starting November 4, 2024. To make the process easier, it is recommended that submitted PDFs include bookmarks for easier navigation.

Key Dates for the 2024-2025 Cycle:

• November 4, 2024: SharePoint folders open for submissions.
  December 16, 2024: Mandatory promotion and/or tenure records due.
  February 3, 2025: Non-mandatory early promotion and/or tenure records due.
  April 11, 2025: Librarian promotion records due.

For questions or assistance, contact the Office of Academic Personnel and Faculty (APF) at acadpers@uw.edu.

Resources from the 2024-2025 Promotion and Tenure Cycle training are available on the APF website P&T Process pages and Training Resources page.