Category: Uncategorized

A New Chapter in Supporting Faculty Success

We are excited to share an update on the ongoing transformation of the Office of Academic Personnel (OAP), which has been renamed the Office for Academic Personnel and Faculty (APF). This new name reflects our expanded commitment to supporting faculty success holistically—from recruitment and development to promotion and retirement. It also signifies our close collaboration with UW Human Resources (UWHR) to provide seamless and comprehensive support.

What’s Changing?

A New Structure: The APF is now organized into three pillars:

1. Academic Personnel and Faculty Affairs
2. Academic Personnel and Faculty Inclusive Excellence
3. Academic Personnel and Faculty Development

These pillars are designed to focus on key areas such as faculty recruitment and retention, fostering equity and inclusion, and supporting faculty success at every stage of their careers.

Refined Responsibilities: To better serve our faculty, certain operational tasks—such as reappointments and summer hiatus management—will transition to UWHR. This shift allows APF to concentrate on providing strategic, consultative support while continuing to oversee essential processes, including promotion, tenure, and compensation.

A Collaborative Vision: As we move forward, the next phase of this transformation will redefine APF’s vision, mission, and strategic priorities. This effort aims to enhance our responsiveness and strengthen partnerships with academic units across the university.

Staying Engaged

We value your input as we navigate these changes. To keep you informed and involved:

• Look for updates in our monthly eDigest.
• Administrator forums will be scheduled next year to discuss developments and gather feedback.

If you have questions or would like to share your thoughts, please reach out to us at acadpers@uw.edu.

Thank you for your engagement and partnership as we embark on this exciting new chapter for the Office for Academic Personnel and Faculty.

Effective Mid-December (no later than December 16, 2024)

In alignment with the revisions to EO59 announced earlier this year, several updates will be made in Workday to improve allowance plan functionality and compliance. These changes include:

• ADS Allowance Validation:
  • ADS allowance plan additions and updates will only process if there is an active academic appointment in the Administrative track type as of the ADS start date.
  • If this validation fails, an error will appear during any compensation changes, not just those involving an ADS.

• Mandatory End Dates:
  • All allowance plans must have an end date on or before the end date of the allowance-holder’s current primary academic appointment.

• Allowance Plan Maximum Durations:
  • ADS: Limited to five years from the plan start date.
  • CCO: Limited to the end of the current academic year, except for plans starting in Spring Quarter, which may extend to the end of the following academic year.
  • TPS: Limited to two years from the plan start date.
  • NTA: Required to align with academic quarters and limited to a maximum duration of three months.

• PAP 13:
  • The PAP 13 allowance plan will no longer be available for use (pending final confirmation).

• Approval Workflows:
  • Full implementation of approval workflows for these changes.

For questions or additional guidance, reach out to acadpers@uw.edu.

Assistant Vice Provost Shelley Kostrinsky recently announced her retirement from the University of Washington, concluding an impactful 20-year career dedicated to advancing UW’s academic community.

After starting her career as a labor and employment attorney in New York and Washington, Shelley joined UW in 2004 as an Assistant Attorney General in the UW Division. In 2007, she transitioned to the Office for Academic Personnel and Faculty (APF) as Assistant Vice Provost under former Vice Provost Cheryl Cameron.

During her tenure, Shelley managed a broad and comprehensive portfolio, including employee relations, risk management, policy development and analysis, and representing APF on numerous UW-wide committees. From 2007 to 2023, she also oversaw the Office of Equal Opportunity and Affirmative Action (EOAA), where she played a pivotal role in ensuring compliance during affirmative action audits, with the most recent resulting in no findings by the U.S. Department of Labor’s OFCCP.

Shelley was also a cornerstone of UW’s labor relations, serving on management bargaining teams for postdoctoral scholars, medical and dental residents, librarians, and extension lecturers.

Her dedication, strategic insights, and tireless efforts have left a lasting legacy. While Shelley will deeply miss collaborating with the many campus partners she has supported throughout her career, her contributions will continue to shape UW for years to come.

We extend our heartfelt gratitude to Shelley for her two decades of outstanding service and wish her all the best in her retirement!