Step 1 – Mandatory P&T: Academic HR (AHR) shares with dean/chancellors’ offices lists of academic personnel for whom, according to Workday, a mandatory promotion/award of tenure decision must be reached during the 2024-25 academic year.
Dean/chancellors’ offices must review this list for accuracy and note any discrepancies using the new limited-access shared folder system. If there are any discrepancies in the list, contact acadpers@uw.edu immediately with corrections entitled P&T access list – <Your Dept Name>.
Step 2 – Non-Mandatory P&T: Dean/chancellors’ offices must populate the 2024-25 Expected Non-Mandatory Template with the names of all academic personnel being considered for non-mandatory promotion in the 2024-25 academic year. These templates can be found in the new limited-access shared folder system.
Collecting these names prior to receiving non-mandatory P&T records is critical for accurately tracking cases throughout this process. Templates should be completed before October 15, 2024 (October 21 for UW Libraries).
Step 3 – Candidate Materials: Reach out to candidates and ensure all their materials are up-to-date.
IMPORTANT: An updated CV and a complete record of peer and student teaching evaluations must be included in the P&T record including peer and student review within the year of submission.
Step 4 – Workday Records: Unit administrators should use the to ensure Workday fields are complete and correct for all academic personnel being considered for promotion and/or tenure.
Step 5 – P&T Checklist: Use the 2024-25 Promotion and Tenure Checklist to ensure all materials are included in each P&T record. Attach a copy of the completed checklist as the cover sheet for all mandatory, non-mandatory and non-mandatory early P&T records.
Note: Contents of each P&T record must be arranged in the order outlined on the checklist.
Dean/chancellor’s office administrators should review the prior to submitting completed P&T records.
Important Dates
Non-mandatory promotion lists due to AHR – October 15, 2024
AHR Promotion and Tenure Training – October 8, 2024
All Workday updates complete for academic personnel being reviewed for promotion and/or tenure in 2024-25 – December 1, 2024
Mandatory P&T records due to AHR – December 16, 2024
Non-mandatory P&T records due to AHR – February 3, 2025
Non-mandatory clinical and affiliate P&T records – are now being processed at the school/department/unit level in the Spring reappointment process.
Librarian promotion records due to AHR – April 11, 2025