Step 1 – Mandatory P&T: Academic HR (AHR) shares with dean/chancellors’ offices lists of academic personnel for whom, according to Workday, a mandatory promotion/award of tenure decision must be reached during the 2023-24 academic year.

Dean/chancellors’ offices must review this list for accuracy and note any discrepancies using the new limited-access shared folder system. If there are any discrepancies in the list, contact acadpers@uw.edu immediately with corrections entitled P&T access list – <Your Dept Name>.

Step 2 – Non-Mandatory P&T: Dean/chancellors’ offices must populate the 2023-24 Expected Non-Mandatory Template with the names of all academic personnel being considered for non-mandatory promotion in the 2023-24 academic year. These templates can be found in the new limited-access shared folder system.

Collecting these names prior to receiving non-mandatory P&T records is critical for accurately tracking cases throughout this process. Templates should be completed  before September 18, 2023 (October 21 for UW Libraries).

Step 3 – Candidate Materials: Reach out to candidates and ensure all their materials are up-to-date.

IMPORTANT: An updated CV and a complete record of peer and student teaching evaluations must be included in the P&T record including peer and student review within the year of submission.

Step 4 – Workday Records: Unit administrators should use the  to ensure Workday fields are complete and correct for all academic personnel being considered for promotion and/or tenure.

Step 5 – P&T Checklist: Use the 2023-24 Promotion and Tenure Checklist to ensure all materials are included in each P&T record. Attach a copy of the completed checklist as the cover sheet for all mandatory, non-mandatory and non-mandatory early P&T records.

Note: Contents of each P&T record must be arranged in the order outlined on the checklist.

Dean/chancellor’s office administrators should review the  prior to submitting completed P&T records.

Important Dates

Non-mandatory promotion lists due to AHR – September 18, 2023
AHR Promotion and Tenure Training – September 20, 2023
All Workday updates complete for academic personnel being reviewed for promotion and/or tenure in 2023-24 – December 1, 2023
Mandatory P&T records due to AHR – December 15, 2023
Non-mandatory P&T records due to AHR – February 2, 2024
Non-mandatory clinical and affiliate P&T records due to AHR – March 1, 2024
Librarian promotion records due to AHR – April 12, 2024