The following reports have been created in partnership with the ISC to aide campus partners auditing academic personnel data. We recommend that campus partners run these reports monthly to ensure that your academic personnel data is up-to-date, accurate, and complete.

Consolidated Audit Reports

R0662: Academic Appointment Data Issues Summary
This report identifies data issues associated with academic appointments in Workday. It consolidates the outputs of the following reports: R0343, R0344, R0361, R0630, R0658, and R0686.

Issue Specific Audit Reports

R0321: Upcoming End Employment Dates 
This report includes all positions with end employment dates between user-selected dates, which have not been ended through a termination.

R0343: Appointments Without Valid Appointment Identifiers
This report includes all currently active academic appointments assigned an identifier that is not valid for the track type of the appointment.

R0344: Appointments in Non-Academic Appointing Units
This report includes all currently active academic appointments in academic units that are not valid for the track type of the appointment.

R0361: Expired & Expiring Academic Appointments
This report includes all academic appointments with end dates in the past or in the next 90 days that have not been ended.

R0469: Academic Workers Without Primary Academic Appointments
This report includes all academic personnel with an active (non-terminated) position on the user-selected date who do not have a primary academic appointment on that selected date.

R0612: Academic Appointees without Active Positions 
This report includes all individuals with an academic appointment as of the user-selected date who do not have an active position as of the selected date.

R0613: Upcoming Postdoctoral Scholar Required Compensation Changes
This report determines who is eligible for the CBA-mandated pay increase identifying who is overdue for an increase as well as who will be due in the coming 90 days. 

R0623: Academic Positions with Invalid Service Periods
This report identifies academic personnel whose service period does not align with their job profile or their school, college, or campus. The correct service periods are described on the Service Periods page.

R0630: Invalid Appointment End Dates
This report identifies those appointments that have invalid end dates.

R0650: Academic Personnel with an Invalid Primary Academic Rank
This report identifies academic personnel whose primary academic rank is not valid given their job profile. Valid academic ranks for each job profile (and vice versa) are included in Sextant.

R0658: Appointments Missing Academic Review Dates
This report identifies academic appointments requiring review in the second or third year that don’t have the date of that review (the “Academic Review Date” in Workday) populated. This value needs to be populated for all academic appointments where the review has not yet occured.

R0659: Academic Salaries Below State Minimum
This report identifies academic personnel whose monthly base rate is below the minimum for their rank. The minimums for UW academic personnel can be found on the Salary Minimums page.

R0663: Invalid Academic Position End Dates
This report identifies those positions in the 01 – Academic Personnel job family group that have invalid end employment dates.

R0679: Invalid Roster Percent Audit
This report identifies academic appointments that are missing the roster percent value, or that have a roster percent below 50%. Only primary appointments in track types eligible for multi-year appointments are included.

R0686: Waiver Year Actions without Waiver Year Entries
This report identifies academic appointments that were updated using a “waiver year” reason code following the addition of the Waiver Year custom object, but do not have any waiver years indicated. These appointments will need to be updated again to complete the entry of the waiver year. Please see step 7 of the Update Academic Appointment user guide for detailed instructions on how to complete this task.

 

For more guidance about academic appointment and position configurations, be sure to review the OAP resource, Sextant; to determine specific appointment and position actions, visit our academic appointment flow charts; and for Workday support, check out the ISC’s user guides. Please contact acaddata@uw.edu with any questions about these reports or about academic personnel data in Workday.