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Additional Workday Changes to Support EO59 Revisions

Effective Mid-December (no later than December 16, 2024)

In alignment with the revisions to EO59 announced earlier this year, several updates will be made in Workday to improve allowance plan functionality and compliance. These changes include:

  • ADS Allowance Validation:
    • ADS allowance plan additions and updates will only process if there is an active academic appointment in the Administrative track type as of the ADS start date.
    • If this validation fails, an error will appear during any compensation changes, not just those involving an ADS.
  • Mandatory End Dates:
    • All allowance plans must have an end date on or before the end date of the allowance-holder’s current primary academic appointment.
  • Allowance Plan Maximum Durations:
    • ADS: Limited to five years from the plan start date.
    • CCO: Limited to the end of the current academic year, except for plans starting in Spring Quarter, which may extend to the end of the following academic year.
    • TPS: Limited to two years from the plan start date.
    • NTA: Required to align with academic quarters and limited to a maximum duration of three months.
  • PAP 13:
    • The PAP 13 allowance plan will no longer be available for use (pending final confirmation).
  • Approval Workflows:
    • Full implementation of approval workflows for these changes.

For questions or additional guidance, reach out to acadpers@uw.edu.

Celebrating Shelley Kostrinsky’s Legacy and Impact

Assistant Vice Provost Shelley Kostrinsky recently announced her retirement from the University of Washington, concluding an impactful 20-year career dedicated to advancing UW’s academic community.

After starting her career as a labor and employment attorney in New York and Washington, Shelley joined UW in 2004 as an Assistant Attorney General in the UW Division. In 2007, she transitioned to the Office for Academic Personnel and Faculty (APF) as Assistant Vice Provost under former Vice Provost Cheryl Cameron.

During her tenure, Shelley managed a broad and comprehensive portfolio, including employee relations, risk management, policy development and analysis, and representing APF on numerous UW-wide committees. From 2007 to 2023, she also oversaw the Office of Equal Opportunity and Affirmative Action (EOAA), where she played a pivotal role in ensuring compliance during affirmative action audits, with the most recent resulting in no findings by the U.S. Department of Labor’s OFCCP.

Shelley was also a cornerstone of UW’s labor relations, serving on management bargaining teams for postdoctoral scholars, medical and dental residents, librarians, and extension lecturers.

Her dedication, strategic insights, and tireless efforts have left a lasting legacy. While Shelley will deeply miss collaborating with the many campus partners she has supported throughout her career, her contributions will continue to shape UW for years to come.

We extend our heartfelt gratitude to Shelley for her two decades of outstanding service and wish her all the best in her retirement!

ISO Ends Issuance of Original Paper DS-2019s for J-1 Exchange Visitors

In April of 2023, for the first time ever, the U.S. Department of State issued regulations allowing distribution of scanned DS-2019s by program sponsors. Hard-copy printouts of these scanned DS-2019s have the same authority as their paper originals. Since that change, ISO has issued both scanned DS-2019s to increase speed and efficiency as well as provided the original paper DS-2019s to support units and scholars during this regulatory transition.

Effective January 1, 2025, in response to unit feedback, ISO will no longer issue paper DS-2019s. The scanned DS-2019 uploaded to the visa request Manage Files tool will be the only DS-2019 provided and should be printed (2-sided) and used by the scholar as their authentic visa document. Units will be responsible for providing these scanned DS-2019s to scholars who have not yet arrived in the U.S. or had an EID associated with their submitted visa request(s). We encourage units to include EIDs on any J visa requests where the exchange visitor is already at the UW and has an active EID. When the EID is included on the visa request, the visa request system automatically shares the DS-2019 with the scholar.

Scholars should print the DS-2019 (2-sided) for their records and carry it with them during any international travel. They will also need to provide a printed, double-sided hardcopy of the DS-2019 in order to obtain a J visa stamp at a consulate prior to entering the U.S.

We hope that this change will reduce unnecessary administrative burden and mailing costs for both ISO and units.