As the deadline for Reappointment Spreadsheets approaches, some departments and schools may have questions about the completion process, particularly in light of ongoing stop-work orders or funding challenges.
Regardless of the circumstances, the Office of Academic Personnel and Faculty must move forward with the appointment renewal process, requiring S/C/Cs to submit their spreadsheets by March 14, 2025. All units must adhere to the submission instructions, ensuring each case is clearly marked as either “renew” or “nonrenew.”
If a decision to renew due to funding or otherwise is uncertain at this time, departments should consider that renewal is a commitment for the remainder of the annual appointment once made where a non-renew status provides time to make a decision and can be renewed manually at a later date should funding or other circumstances change to support the appointment.
Guidance on processing submissions is available below — reach out to acadepers@uw.edu with any questions or for additional support.
2024-25 Reappointment Decision Instructions
March 14, 2025 – Upload completed “Spring” and Annual Clinical/Affiliate spreadsheets
Running Reappointment Reports
To identify faculty eligible for reappointment, units should run:
- R0555 Appointments Eligible for Reappointment – Includes all faculty except annual clinical and affiliate faculty.
- R0555.2 Annual Clinical/Affiliate Appointments Eligible for Reappointment – Includes all eligible annually appointed clinical and affiliate faculty.
Completing Reappointment Spreadsheets
For each appointment listed, units must provide:
- Reappointment Recommendation: Indicate “Yes” or “No” for each faculty member.
- Reappointment Term: If “Yes,” enter the valid reappointment term (available in the “Eligible Reappointment Term” column of the report output).
- Roster Value Changes (Optional): If adjusting roster values, enter the new value (1-100). Changes affecting hiring plans require prior approval.
- Position ID (If Applicable): For academic appointments that directly correspond to a paid positions, provide the Position ID to facilitate compensation changes.
For Annual Clinical & Affiliate Faculty, additional fields include:
- Title Changes: Enter new titles if applicable.
- Compensation Adjustments: Ensure compensation changes comply with required percentage increases for rank changes.
- Employment End Date and FTE Adjustments (If Applicable): Confirm employment details for clinical non-salaried and affiliate faculty in paid status at the end of Spring Quarter.
Submitting and Correcting Spreadsheets
- Upload spreadsheets to SharePoint by the deadlines above.
- If corrections are needed, contact acadpers@uw.edu for assistance.
For full guidance, visit the Reappointments webpage. If you have questions, please reach out to our team for support.