Step 1 – Mandatory P&T: Academic HR (AHR) sends dean/chancellors’ offices a list of academic personnel for whom, according to Workday, a mandatory promotion/award of tenure decision must be reached during the 2021-22 academic year.

Dean/chancellors’ offices must review this list for accuracy and note any discrepancies. If there are any discrepancies in the list, contact AHR immediately with corrections.

Step 2 – Non-Mandatory P&T: Dean/chancellors’ offices must populate the 2021-22 Expected Non-Mandatory Template with the names of all academic personnel being considered for non-mandatory promotion in the 2021-22 academic year.

Collecting these names prior to receiving non-mandatory P&T records is critical for accurately tracking cases throughout this process. Email a completed copy to AHR before September 18, 2021 (October 15, 2021, for UW Libraries).

Step 3 – Candidate Materials: Reach out to candidates and ensure all their materials are up-to-date.

IMPORTANT: An updated CV and a complete record of peer and student teaching evaluations must be included in the P&T record.

Step 4 – Workday Records: Unit administrators should use the Pre-Record Submission Workday Checklist to ensure Workday fields are complete and correct for all academic personnel being considered for promotion and/or tenure.

Step 5 – P&T Checklist: Use the 2021-22 Promotion and Tenure Recommendation Checklist to ensure all materials are included in each P&T record. Attach a copy of the completed checklist as the cover sheet for all mandatory, non-mandatory and non-mandatory early P&T records.

Note: Contents of each P&T record must be arranged in the order outlined on the checklist.

Dean/chancellor’s office administrators should review the P&T Submission User Guide prior to submitting completed P&T records.

Important Dates

Non-mandatory promotion lists due to AHR – September 18, 2021
AHR Promotion and Tenure Training – September 21, 2021
Librarian non-mandatory promotion lists due to AHR – October 15, 2021
All Workday updates complete for academic personnel being reviewed for promotion and/or tenure in 2021-22 – December 1, 2021
Mandatory P&T records due to AHR – December 13, 2021
Non-mandatory P&T records due to AHR – February 1, 2022
Non-mandatory clinical and affiliate P&T records due to AHR – March 1, 2022
Librarian P&T records due to AHR – April 29, 2022