The Office of Academic Personnel team is working hard to prepare for the implementation of the new teaching professor track, with the goal of converting eligible academic personnel to the new titles on September 16. To ensure a smooth conversion in Workday, all unit administrators should be taking the following steps:

Step 1: Run the “TEMP Report- Data Review for Teaching Professor Track Implementation” in Workday
• Review the output
• Ensure all individuals you expect to convert are on the report and all conversion indicators are “Yes”
• If any conversion indicators are “No”, make appropriate updates in Workday to ensure the individual’s inclusion in the conversion
• If you have an individual who you think should appear on the report but who did not, please reach out to Jim Ballew at jballew@uw.edu.

Step 2: Updating Academic Appointments and Positions
For anyone who currently holds a conversion-eligible academic appointment or position, please do the following:
• Make any necessary updates to academic appointments for this population
• Make any necessary updates to positions for this population

Step 3: Adding New Academic Appointments and Positions
For anyone who has accepted a new academic appointment to a conversion-eligible title, please do the following:
• Enter the academic appointment
• Enter the position
• If you have an existing faculty member who is taking summer hiatus and will be starting a new position in a conversion-eligible title in the fall, contact Jim Ballew at jballew@uw.edu.

Please be sure to make changes by Wednesday, July 15. Contact Jim Ballew with any questions.

For additional support, check out the following resources:

• Sextant, an OAP tool outlining position and appointment data for Workday (Note: Teaching professor track details won’t be added until August)
• Summer 2020 Admin Forum and the teaching professor track blog post, both which give an overview of the new track
• Add Academic Appointment Track user guide and Update Academic Appointment Track user guide, references created by the ISC for specific Workday guidance
• A complete list of Workday academic personnel data audit reports is available on the OAP blog