News

Changes to Administrative Academic Ranks

To support the revisions to EO59, specifically related to the use of the Administrative Duty Supplement (ADS), three new academic ranks in the Administrative track will be added in Workday: Medical Director; Center/Institute Director; and Major Unit or Program Administrator. Details of the requirements and usage of these titles can be found on the Administrative Appointments section of the Academic Titles & Ranks pages.

Other updates and additions include:

• Acting/Interim versions of the new administrative academic ranks will also be created.
• Existing Acting and Interim ranks and job profiles are being updated to include both terms (e.g. Acting/Interim Dean)
• Associate level administrative titles are being updated to include the term “Vice”, which is used in many units but is not currently reflected in the inventory of administrative academic ranks (e.g. Associate/Vice Dean)
• Chair and Director academic ranks are being consolidated, as they are used for faculty with administrative responsibilities in academic units at the same level (e.g. Chair – Director, Associate/Vice Chair – Director)

Academic ranks impacted by the consolidation will be inactivated in winter or spring quarter after we’ve had a chance to move any faculty in those titles into one of the new academic ranks.

Roster Percent Changes

The policy governing changes in roster percent (also frequently referred to as appointment percent or regular FTE) has been revised to give faculty greater flexibility to increase their contracted effort either permanently or on a limited basis. This revision will be a welcome change particularly to multi-year faculty and their units who have had to either wait until reappointment to change their effort or guarantee funding for the change through the remainder of the multi-year contract.

Key changes and features associated with the implementation of the revised policy include:

• Increases can be permanent or temporary
• Decreases are allowable only after exhausting LWOP eligibility
• New Roster Change Request form

Visit the OAP Roster Percent Change webpage for details. A new form reflecting the policy change will be available in September.

Leave Without Pay for Non-Medical Reasons

The policy governing Leave without Pay (LWOP) for non-medical reasons has been revised to offer greater flexibility to faculty who need to step away from their regular duties for non-medical reasons.

Key changes and features associated with the implementation of the revised policy include:

• Leave will be counted and tracked in quarter instead of annual increments
• 9-month faculty will be eligible for 6 quarters of consecutive leave; 12-month faculty for 8 quarters
• After reaching the limit, faculty will be expected to return for an entire academic year before requesting another LWOP for non-medical reasons

Visit the OAP Leave Without Pay webpage for the full policy. A revised LWOP request form will be available in September.