News

Several key changes are being introduced for the 2024-2025 Promotion and Tenure (P&T) process that will affect both preparation and submission of records. Key updates include revisions to Faculty Code 24-54, which now require substantial summaries of faculty discussion and votes, as well as sharing of elected faculty council reports and chair/director/campus dean/dean/chancellor independent assessments with candidates in all cases. Additionally, new guidance clarifies that unit and SCC leaders are not eligible to vote on cases they assess, and postponement discussions will occur only after non-favorable mandatory promotion votes.

To streamline administrative work, units are reminded to ensure all candidate records in Workday are fully up-to-date before submission. The Workday report R0722 Academic Promotion/Tenure Data Issues can be used to identify data issues impacting promotion-eligible faculty and librarians. New adjunct appointments should not be made during the review year to avoid complications. All P&T records will be submitted electronically via SharePoint, starting November 4, 2024. To make the process easier, it is recommended that submitted PDFs include bookmarks for easier navigation.

Key Dates for the 2024-2025 Cycle:

• November 4, 2024: SharePoint folders open for submissions.
  December 16, 2024: Mandatory promotion and/or tenure records due.
  February 3, 2025: Non-mandatory early promotion and/or tenure records due.
  April 11, 2025: Librarian promotion records due.

For questions or assistance, contact the Office of Academic Personnel at acadpers@uw.edu.

Resources from the 2024-2025 Promotion and Tenure Cycle training are available on the OAP website P&T Process pages and Training Resources page.

As part of the implementation of Executive Order 59 (EO59), a new Temporary Pay Supplement (TPS) allowance plan recently replaced several Period Activity Pay options when compensating academic personnel for temporary work beyond their regular duties.

As we transition to the new compensation process, please ensure you use the TPP-Temporary Pay Supplement earning code when assigning costing allocations for Temporary Pay Supplement allowance plans, not the TPS-Temporary Supplement earning code. The TPS-Temporary Supplement earning code should only be used for Period Activity Pay. The TPP-Temporary Pay Supplement earning code ensures the costing override on the Temporary Pay Supplement allowance is correctly applied.

Please take time t to confirm that the costing overrides for your Temporary Pay Supplement allowance plans use the correct TPP earning code and make any necessary corrections in Workday. Run the “All Workers Costing Allocations – With Prompts” report and use the Earnings column to filter the report by TPS-Temporary Supplement and/or TPP-Temporary Pay Supplement. If you have a costing override for Temporary Pay Supplement allowance plans using the incorrect TPS earning, initiate a Payroll Accounting Adjustment (PAA) to ensure the payment has the correct TPP costing and work tags. For step-by-step guidance, refer to the Payroll Accounting Adjustment User Guide.

For more information about costing overrides, refer to the Assign Costing Allocations User Guide. For a complete overview of Temporary Pay Supplements and EO59, we encourage you to visit the Office of Academic Personnel’s Additional Compensation page.

The implementation of the enhanced reappointment process is underway. We anticipate that reporting updates will be completed and available to campus partners no later than November 8th. Please expect an announcement through your Dean’s and Chancellor’s offices in the coming days once the rollout is complete.

Reporting Changes

Key revisions include updates to R0555, titled “Appointments Eligible for Reappointment,” and the introduction of a new report, R0555.2, titled “Annual Clinical/Affiliate Appointments Eligible for Reappointment.” These changes will support reappointments and facilitate title changes for eligible affiliate and annually-appointed clinical faculty.

The most notable update is the opportunity to adjust the roster percentage via the reappointment process. Please note that any roster increases for academic titles requiring Hiring Plan approval must be secured via an amendment to the 2024-25 hiring plan before submitting these adjustments through the reappointment process. Additionally, changes to roster value may affect the Full-Time Equivalent (FTE) of the related position.

The Reappointments webpage has been updated to reflect these changes. It now includes new step-by-step instructions on how to utilize and navigate the revised R0555 and R0555.2 reporting tools. Further instructions on report delivery—specifying submission procedures and contacts—will be forthcoming.

We extend our gratitude to everyone who contributed input during the planning phase. Your participation is greatly appreciated.

Summary of Changes:

Updates to R0555: Appointments Eligible for Reappointment

• Inclusion Criteria Changes:
  • Excludes: Clinical Salaried Faculty, Clinical Non-Salaried Faculty, and Affiliate tracks.
  • Includes: Terminated workers with active academic appointments.
• New Data Collection Options:
  • New roster value (Note: Changes to roster value may affect the FTE of the related position)

New Report: R0555.2 Annual Clinical/Affiliate Appointments Eligible for Reappointment

• Included Population:
  • Reappointment-eligible appointments in the Clinical Salaried Faculty, Clinical Non-Salaried Faculty, and Affiliate tracks
  • Terminated workers with active academic appointments
• Includes Data Collection Options for:
  • Reappointment Decision
  • New title (including rank level and/or movements between the Clinical Salaried and Clinical Non-Salaried tracks
  • New roster value (Note: Changes to roster value may affect the FTE of the related position)
  • New monthly base rate for faculty receiving a rank level change
  • New practice plan allocation for faculty receiving a rank level change
  • New end employment date for Clinical Non-Salaried and Affiliate faculty in paid status as of June 15
  • New FTE for Clinical Non-Salaried and Affiliate faculty in paid status as of June 15

The general changes include more specific detailing of valid reappointment terms and the inclusion of details regarding reappointment-eligible positions.

We appreciate your commitment to ensuring a smooth transition to this enhanced reappointment process. Your collaboration is essential for successfully implementing these changes and supporting our faculty. If you have any questions or need further assistance, please do not hesitate to reach out. Thank you for your continued dedication to our academic community.