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Visa Fee Updates Effective January 1, 2025

Effective January 1, 2025, the following visa-related fee changes will apply:

  • Visa request fees for J-1s, H-1Bs, TNs, and E-3s will increase to $580 (from $562).
  • Amendment fees for J-1 documents (DS-2019s) will increase to $107 (from $105).
  • O-1 and EB-1B hourly visa case management fees will decrease to $117 (from $140).

Visa requests that are conditionally approved on or after January 1, 2025, will be charged the new rate. These increases will appear on invoices issued on or after January 2.

Please note that all fees associated with H-1B, E-3, TN, and O-1/EB-1B petitions, including the $580 visa request fee, are paid by the host department and cannot be passed on to the international scholar.

For J-1 scholars who are not members of the UAW Postdoctoral Scholars Local 4121, as well as all J-2 dependents, reimbursement may be requested by the department from scholars for the $580 visa request fee and the $107 J-1 amendment fee. The new UAW 4121 2023-25 contract prevents units from requesting reimbursement for J-1 visa fees from postdoctoral scholars.

These fees will apply through June 30, 2025. Units should expect that fees will change again effective July 1, 2025.

For more information on visa processing fees and U.S. government visa fees, see the Visa Fees page. Contact ISO with any questions regarding this announcement.

Additional Workday Changes to Support EO59 Revisions

Effective Mid-December (no later than December 16, 2024)

In alignment with the revisions to EO59 announced earlier this year, several updates will be made in Workday to improve allowance plan functionality and compliance. These changes include:

  • ADS Allowance Validation:
    • ADS allowance plan additions and updates will only process if there is an active academic appointment in the Administrative track type as of the ADS start date.
    • If this validation fails, an error will appear during any compensation changes, not just those involving an ADS.
  • Mandatory End Dates:
    • All allowance plans must have an end date on or before the end date of the allowance-holder’s current primary academic appointment.
  • Allowance Plan Maximum Durations:
    • ADS: Limited to five years from the plan start date.
    • CCO: Limited to the end of the current academic year, except for plans starting in Spring Quarter, which may extend to the end of the following academic year.
    • TPS: Limited to two years from the plan start date.
    • NTA: Required to align with academic quarters and limited to a maximum duration of three months.
  • PAP 13:
    • The PAP 13 allowance plan will no longer be available for use (pending final confirmation).
  • Approval Workflows:
    • Full implementation of approval workflows for these changes.

For questions or additional guidance, reach out to acadpers@uw.edu.

Celebrating Shelley Kostrinsky’s Legacy and Impact

Assistant Vice Provost Shelley Kostrinsky recently announced her retirement from the University of Washington, concluding an impactful 20-year career dedicated to advancing UW’s academic community.

After starting her career as a labor and employment attorney in New York and Washington, Shelley joined UW in 2004 as an Assistant Attorney General in the UW Division. In 2007, she transitioned to the Office for Academic Personnel and Faculty (APF) as Assistant Vice Provost under former Vice Provost Cheryl Cameron.

During her tenure, Shelley managed a broad and comprehensive portfolio, including employee relations, risk management, policy development and analysis, and representing APF on numerous UW-wide committees. From 2007 to 2023, she also oversaw the Office of Equal Opportunity and Affirmative Action (EOAA), where she played a pivotal role in ensuring compliance during affirmative action audits, with the most recent resulting in no findings by the U.S. Department of Labor’s OFCCP.

Shelley was also a cornerstone of UW’s labor relations, serving on management bargaining teams for postdoctoral scholars, medical and dental residents, librarians, and extension lecturers.

Her dedication, strategic insights, and tireless efforts have left a lasting legacy. While Shelley will deeply miss collaborating with the many campus partners she has supported throughout her career, her contributions will continue to shape UW for years to come.

We extend our heartfelt gratitude to Shelley for her two decades of outstanding service and wish her all the best in her retirement!