Academic Personnel

Due Dates Calendar


Academic Personnel Due Dates 2019-2020


The due dates listed below reflect Office of Academic Personnel timelines. Please also check in with your dean/chancellor office for more information about your unit’s internal timelines. 

September

Sept 15, 2019 Sabbaticals with a September 15 end date need to be ended in Workday
Sept 16, 2019 Sabbaticals with a September 16 start date need to be entered into Workday prior to the end of the pay period

October

October 1, 2019 Librarians 2nd term reappointment decisions (3rd year renewals) updated in Workday

November

December

 

December 15, 2019 Sabbaticals with a December 15 end date need to be ended in Workday
December 16, 2019 Sabbaticals with a December 16 start date need to be entered into Workday prior to the end of the pay period
December 16, 2019 Mandatory promotions due to Academic HR
December 31, 2019 Deadline to complete and close recruitments opened between July 1 and December 31, 2018 (don’t forget to assign a disposition code to all candidates)

January

January 3, 2020 Sabbatical requests for the 2020-2021 academic year due to Academic HR for review
January 17, 2020 December reappointment spreadsheets due from units to Academic HR
January 23, 2020 Academic titles need to be in Academic HR queue to be included on Board of Regents report

February

 February 3, 2020 Non-mandatory promotions due to Academic HR
 February 20, 2020 Academic titles need to be in Academic HR queue to be included on Board of Regents report

March

March 3, 2020 Auxiliary clinical and affiliate promotions due to Academic HR
March 15, 2020 Sabbaticals with March 15 end date need to be ended in Workday
March 16, 2020 Sabbaticals with a March 16 start date need to be entered into Workday prior to the end of the pay period
March 19, 2020 Academic titles need to be in Academic HR queue to be included on Board of Regents report
March 21, 2020 Spring reappointment spreadsheets due to Academic HR

April

 April 23, 2020 Academic titles need to be in Academic HR queue to be included on Board of Regents report

May

 May 1, 2020 Librarian promotions due to Academic HR
 May 1, 2020 Deadline for Association of American Universities faculty offers (APS 41.2)
 May 21, 2020 Academic titles need to be in Academic HR queue to be included on Board of Regents report

June

June 3, 2020 Faculty submit request for summer employment to Academic HR
June 15, 2020 All 2nd year renewal decisions for 9-month faculty due in Workday
June 15, 2020 Sabbaticals with June 15 end date need to be ended in Workday
June 16, 2020 Sabbaticals with a June 16 start date need to be entered into Workday prior to the end of the pay period
June 18, 2020 Academic titles need to be in Academic HR queue to be included on Board of Regents report
June 30, 2020 All 2nd year renewal decisions for 12-month faculty due in Workday
June 30, 2020 Deadline to complete and close recruitments opened between January 1 and June 30, 2019 (don’t forget to assign a disposition code to all candidates)

July

 July 23, 2020 Academic titles need to be in Academic HR queue to be included on Board of Regents report

August

August 20, 2020 Academic titles need to be in Academic HR queue to be included on Board of Regents report
August 31, 2020 Lists of non-mandatory promotions due to Academic HR

Note: The Board of Regents typically meet on the third Thursday of each month.